Greatest Undertaking Administration Instruments for Freelancers In contrast by Loopy Egg


As a freelancer, holding your work organized and on monitor is essential to sustainable success. Regardless of that, most venture administration instruments aren’t constructed for you—they’re made to assist organizations and groups work collectively, which might make it really feel like an uphill battle to search out the correct answer to your solo operation.

As a staff with loads of freelancers, we’re all too acquainted with the battle of making an attempt to make use of instruments that don’t work how we do. Primarily based on our expertise, is essentially the most versatile conventional venture administration answer that works as effectively for freelancers because it does for bigger groups. Nevertheless, it’s not the one possibility. Maintain studying to be taught extra about our favourite venture administration instruments constructed for (or adaptable to) the best way freelancers work.

Prime Undertaking Administration Instruments for Freelancers: Golden Eggs

Whereas every device on our checklist excels in several conditions, a number of stand out among the many remainder of the pack. We’ve highlighted a number of under that work finest for dynamic freelance workflows, whether or not you’re juggling a number of tasks or working in extremely collaborative and sophisticated partnerships. permits you to arrange shoppers, workflows, and data in whichever manner it is advisable to keep on prime of venture work. Begin by snagging your free trial at the moment.

Asana gives extra construction so it’s simpler to get began, making it the proper selection in the event you’re already juggling loads of tasks and don’t have time—or the necessity—to construct your personal answer. You will get began utilizing Asana at the moment free of charge.

ClickUp gives the superior activity hierarchy options it is advisable to handle even essentially the most complicated tasks, whether or not you wish to see what’s taking place from a excessive stage or on a granular stage. Join at the moment free of charge.

Indy is rapidly changing into the go-to answer for freelancers who need primary venture administration options inside a platform that may additionally deal with proposals, contracts, and invoicing. Strive Indy’s free-forever plan out and improve once you’re prepared.

Crazy Egg Golden Eggs for Best Project Management Tools for Freelancers.

Our Undertaking Administration for Freelancers Evaluate Course of

In our full information on conventional venture administration software program, we discuss the very best options general, decided by way of our personal rigorous testing and hands-on analysis. We then took every thing we realized and tapped into the huge freelance expertise of our staff to determine the very best options for freelancers specifically.

From there, we divided these prime contenders into three classes, relying on the options you want and the forms of tasks you frequently work on, together with:

Clicking these hyperlinks will take you on to the class you’re eager about. Alternatively, you’ll be able to hold studying on to see how totally different venture administration instruments meet the various wants of freelancers in several conditions.

Inside every class, you’ll discover our prime suggestions, what makes them totally different from each other, their standout options, and who ought to select which one.

Conventional venture administration instruments can provide you a versatile but structured framework to arrange your whole tasks and shopper work. Venerable manufacturers like, Trello, and Asana are time-tested and provide options that will help you monitor duties, deadlines, and tasks from begin to end. Whereas they’re often constructed for groups, we’ve hand-picked those which can be finest at being tailor-made for a staff of 1. – The Versatile Selection logo.

As a freelancer juggling a number of shoppers and tasks, making an attempt to remain on prime of every thing can really feel chaotic, to say the least. is essentially the most versatile and versatile conventional venture administration device, serving to you flip what used to really feel like chaos into order.

You may lean on venture templates to get you began, however the actual energy comes utilizing relational database to trace every thing about your enterprise from shoppers and results in bills, stock, and taxes. Maintain every thing in sync when it comes to your sustainability as a freelancer and what must be executed subsequent for every certainly one of your shoppers.

In the case of managing the small print of your work, you’ll be able to view tasks as Kanban boards, Gantt charts, timelines, tables or calendars. Construct dashboards that present an immediate snapshot of the place your work stands, how a lot every venture prices, or every other pertinent data. And, once you wish to shave extra break day of your day-to-day, make the most of’s automation builder to routinely transfer duties to a brand new standing, set due dates, create new duties, and extra. is usually constructed for groups, so it’s possible you’ll discover it delivers extra options than you want as a solo consumer. Their paid plans require three consumer seats, so the free plan might appear to be the very best match. Simply bear in mind that key options like dashboards and automations aren’t out there to you on the free-forever tier.

So, if you may get by with easy entry to’s templates and boards, you gained’t need to pay a dime. In any other case, you may find yourself having to pay $24 to $30 per thirty days to get essentially the most out of this platform.

If the value is correct, offers you an endlessly customizable system for organizing all points of your freelancing enterprise.

Take a look at our full evaluate to take a better look.

Asana – Nice for Juggling Dozens of Initiatives at As soon as

Asana logo.

If you have already got extra work than hours within the day, you want a venture administration device that may make it easier to discover essentially the most environment friendly path to shopper satisfaction.

With Asana, you can begin organizing your work very quickly. You’ll love the intuitive interface and activity hierarchies that makes it straightforward to arrange tasks and full portfolios of labor. Plus, you’ll be able to leverage certainly one of Asana’s over 100 templates to rapidly plan your workload capability, create a private editorial calendar, arrange a shopper kickoff assembly, and extra. The template will provide you with a framework and routinely create placeholder duties and views, then you’ll be able to tweak it from there to match your wants.

Asana additionally comes with stable reporting options to offer you an immediate abstract of what’s on schedule, behind, or developing subsequent, spanning a number of shopper tasks or simply targeted on one. And, with its streamlined cell app, you could have the pliability to handle and plan work wherever you’re.

Asana gives a free plan with limitless tasks, duties, storage, and messages, which is pleasingly beneficiant for freelance staff.  Whereas additional options like automations, varieties, and approvals require a paid plan, Asana’s inexpensive costs imply you get a ton of worth for simply $10.99 a month with no requirement to pay for a couple of seat.

For freelancers drowning in work however decided to maintain each ball within the air, Asana is a lifesaver. It permits you to arrange, schedule, and full tasks with confidence.

See our full Asana evaluate to be taught extra about what makes it one our favorites.

Trello – The Best Undertaking Administration Device

Trello logo.

Trello is palms down the best, most hassle-free venture administration device we’ve ever used. It’s intuitive from the second you log in for the primary time—there’s no convoluted configuration or steep studying curve to fret about.

You get intuitively customizable columns, playing cards, checklists that allow you to get arrange the small print of your venture work with drag-and-drop simplicity. In just some minutes, you’ll be able to have a streamlined course of set as much as monitor your work for every shopper in a singular workflow, one card at a time.

Need to give your shoppers entry to their very own board on Trello? No downside. Arrange any variety of boards and phase off particular person ones for every shopper with outlined workflows utilizing columns like “To Do,” “In Progress,” and “Achieved.”  Plus, you’re in full management of who sees what. In case you favor to maintain all of your work in a single place and don’t want to ask shoppers into the software program, you’ll be able to handle every thing on a single board to make it even simpler.

Trello could also be easy, but it surely’s additionally remarkably highly effective. In reality, it will probably deal with a whole bunch of duties and tasks inside an interface that is sensible out of your first click on. And, you can begin automating points of your every day work, even on the free plan.

Whereas Trello focuses on Kanban-style venture administration, but it surely gives different views in the event you want them. Thought, admittedly, they’re not as succesful as Trello’s boards. You may also use Trello Energy-Ups to unlock capabilities like KPI reporting, desk views, and portfolio well being.

Whilst you might finally need one thing with a bit extra flexibility, we used Trello as a small staff for years earlier than finally needing one thing extra highly effective. So, we are able to personally attest to its usefulness, whilst a staff with comparatively superior wants.

In case you’re able to spend much less time battling complicated software program or overcomplicating your processes, Trello is the best way to go.

Take a look at our full evaluate to be taught extra about how Trello works and why we find it irresistible.

ActiveCollab – Constructed-In Time Monitoring

ActiveCollab logo.

In case you’re a freelancer charging by the billable hour, ActiveCollab works because the bridge between your work efforts and your earnings. With the software program’s built-in time monitoring, you’ll by no means lose a minute of labor (or the cash that comes with it).

For simply $8 a month, ActiveCollab offers you a private timesheet to log your hours, a stopwatch timer so you’ll be able to monitor time spent on venture work whether or not you’re in your desktop or cell, and the power to tie time to each tasks and particular person duties. Observe time by way of stopwatch by selecting the venture or activity, then press begin and dive in. Whenever you’re executed, hit cease and your time is logged to precisely the place it needs to be. No different device at this value level gives time monitoring this detailed.

You’ll be capable to arrange mounted charges, invoice shoppers by the hour, log bills, and mark time as non-billable, as effectively. ActiveCollab will routinely calculate prices based mostly on the charges you determine for various jobs, making invoicing on the finish of a month or venture a lot simpler.

There aren’t any limits right here. Limitless tasks, duties, and shoppers are included with each ActiveCollab plan so that you’ll by no means run out of room for brand spanking new work or have to choose and select who you’ll be able to monitor time for. You may also step as much as to the still-affordable top-tier plan to unlock built-in quotes, invoices, and funds immediately by way of their platform. The time you save not having to piece collectively time information and billing pays for itself.

Whereas there’s no free plan, you’ll be able to strive all of ActiveCollab’s options free for 14 days. See your billable hours flip into earnings and also you’ll marvel the way you managed your enterprise with out it.

Take a look at our full evaluate to be taught extra about how ActiveCollab might help you handle time-based tasks with ease.

The Greatest Freelance Undertaking Administration Options with Constructed-In Quotes, Contracts, and Invoicing

As a freelancer, managing and doing the work is simply half the battle. You additionally need to courtroom new leads, shut contracts, and receives a commission once you’re executed. Whereas separate instruments for contracts and invoicing exist that may be built-in with conventional PM options, managing a number of platforms can get inefficient.

Fortunately, there are a number of venture administration instruments constructed particularly for client-based work that embrace these options for billing and getting paid. In case you’re uninterested in chasing down funds or are struggling to seal the deal, this number of software program choices is for you.

Teamwork – Constructed for Scaling Consumer-Primarily based Companies

Teamwork logo.

As a freelancer, you began your enterprise to do work by yourself phrases. However, to scale your impression and revenue, in some unspecified time in the future you’ll wish to lean on others that will help you shoulder the burden of your ambitions. When that point comes, Teamwork is the proper answer.

It gives all of the options it is advisable to seamlessly handle your shopper work, together with limitless shopper entry, billable time monitoring, customized branding, consumption varieties, and invoicing.

Say you’re a contract net designer with extra work than you’ll be able to deal with. Teamwork makes it straightforward to carry on two builders to assist you for a particular venture or dash. They’ll be capable to log their time, collaborate with you in Teamwork’s built-in chat and doc creator, and work from the identical venture templates and timelines you arrange. Your shoppers gained’t even want to appreciate that you just’ve added extra staff members that will help you out.

The most effective half? Teamwork is extraordinarily inexpensive. They provide a really beneficiant free plan for as much as 5 customers that features all of the platform’s important shopper administration options: time monitoring, timesheets, shopper views, and extra.

The one draw back is that every one Teamwork plans apart from Enterprise put a cap on the variety of tasks you’ll be able to have going directly, with solely two allowed on the Free Without end plan. Nevertheless, their limits are fairly excessive on the paid plans, starting from 100 on the Starter plan to 600 on the Develop plan.

Take a look at our full Teamwork evaluate to be taught extra about it.

Indy – For Freelancers Who Need to Stay Solo Operators

Indy logo.

Indy was made particularly with solopreneurial freelancers in thoughts. The intuitive interface simplifies your workflows, from producing leads and sending your first proposal to submitting the ultimate bill.

Whenever you join, you get immediate (and free) entry to over 100 proposal and contract templates for any kind of freelance work you’ll be able to picture—all written by actual legal professionals. Whether or not you’re a author, developer, or designer, Indy has an expert template that will help you get began on a brand new shopper or venture.

As soon as your proposal is accepted, you’ll be able to simply flip it right into a binding contract with e-signature seize in just some clicks. Then, when it’s time to invoice your shoppers, Indy makes invoicing simply as easy. Merely enter your billing particulars, evaluate the bill, and ship it on to your shopper. They’ll pay instantly by way of the Indy bill, streamlining the cost course of.

No extra chasing shoppers down for cost or determining settle for bank cards by yourself web site.

Indy additionally gives a centralized storage system with built-in approval workflows so you’ll be able to share any kind of content material along with your shoppers and get their buy-in throughout the interface. Constructed-in chat retains your whole venture communications in a single place, as effectively.

Whereas the software program continues to be growing new options, Indy’s free plan already gives a stable set of instruments for any solo freelancer seeking to simplify their workflows and shopper administration. Why juggle a number of instruments when you’ll be able to deal with proposals, contracts, invoices, and billing in a single place?

Take a look at our full evaluate to see how Indy might help you spend much less time managing the enterprise facet of freelancing and extra time doing the work you’re keen on.

The Greatest Freelancer Undertaking Administration Platforms for Collaborative Initiatives

In case your venture work requires heavy collaboration with different freelancers or your shoppers, you want software program constructed with that in thoughts. Whereas different choices on our checklist might get you a part of the best way there, most are lacking a function or two if transparency and communication are important to your success.

From free and light-weight choices to ones that may handle essentially the most intricate tasks, every of the instruments under makes collaboration seamless.

ClickUp – Nice for Advanced Initiatives

ClickUp logo.

Juggling a number of complicated tasks with numerous transferring components—and folks—usually means feeling such as you’re spinning plates. What you want is a device that eliminates anxiousness by way of clear traces of communication. Enter ClickUp.

This absolutely customizable platform streamlines collaboration and group. Chat, edit docs, and assign duties all throughout the identical interface. No extra bouncing between apps or lacking crucial updates, as real-time notifications that ping throughout units let nothing slip by way of the cracks.

With over 15 totally different venture views, you’ll be able to see your energetic work from a large or slim view. Break huge tasks down into extra digestible areas, lists, and folders. Create nested checklists and subtasks inside duties to make sure you’re taking over convoluted venture processes in the correct order.

In ClickUp, you’ll all the time know the place your tasks stand. Customized studies provide you with a snapshot of timelines, budgets, and progress so there aren’t any surprises for you or your shoppers.

Better of all, ClickUp delivers loads of these key options on its free plan. You’ll get sensible notifications, the power to assign duties by way of card feedback, limitless customers (so you’ll be able to carry shoppers into your workspaces), chat, and proofing options with out having to pay in any respect. And a gentle step as much as the primary paid plan unlocks visitor entry permissions, cloud storage, groups, and way more.

ClickUp has a ton of priceless options—take a look at our full evaluate to be taught extra about them.

Basecamp – Customizable Consumer Entry

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Basecamp is without doubt one of the venture administration platforms constructed particularly with freelancers in thoughts, providing you with full management and transparency to fulfill shopper wants in your phrases. Overlook lengthy electronic mail chains, complicated entry ranges, and cobbling collectively a number of instruments. Basecamp gives an intuitive, centralized hub for communication, sharing information and venture belongings, scheduling, and extra.

Every thing begins off personal to you, however with just some clicks you customise precisely what every shopper can see, from to-do lists and paperwork to staff feedback. Purchasers get the visibility they need into your work for them with out you having to offer them full run on the platform.

Say you’re designing an internet site. You may share particular pages or parts as wanted, however hold the remainder of your Basecamp materials beneath wraps till launch. Or, for content material creation, give entry to your shopper’s editorial employees to allow them to add information and evaluate drafts however not see inner staff suggestions. The extent of shopper and visitor entry in Basecamp might be completely tailor-made to your workflow and your shoppers’ wants.

All of the necessities are included for $15 per thirty days. That offers you 500 GB of storage, limitless tasks, a calendar, Kanban boards, Gantt charts, timelines, and messaging with real-time chat. Though not the most affordable possibility, the worth is spectacular. You may see for your self by using Basecamp’s 30-day free trial interval.

Head to our full Basecamp evaluate to be taught extra about what it will probably do for you.

Notion – Greatest for Collaborating on Written Content material

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If spreadsheets, docs, and inflexible venture administration instruments depart you feeling constrained, Notion frees your thoughts and creativity. As a author, your concepts can stream finest when you could have a platform that helps you seize ideas as they strike. Notion gives an open canvas tailor-made to the best way freelance writers work.

With Notion, every thing within the platform capabilities as a web page. Pages can exist as standalone paperwork, nested objects inside a wiki, entries in a database, or a mixture of all three. This idea makes it straightforward to construct a customized system for managing tasks, content material, and shoppers.

With over 50 content material blocks to make the most of, you’ll be able to embed textual content, media, spreadsheets, and extra immediately within the pages you’re working in. That makes it straightforward to construct dynamic content material with out having to hold over a draft out of your PM software program to a doc editor after which once more to your CMS or website backend.

On prime of that, Notion’s granular sharing makes it easy to collaboration on and ship work. Give shoppers, authors, and editors entry to every thing or restrict their entry to pick pages. Notion makes it straightforward to work overtly with some and privately with others, multi function place.

Notion’s flexibility does include a steeper studying curve than another PM platforms and it might really feel unfamiliar for writers used to extra inflexible instruments. However, give Notion an opportunity and also you’ll discover a very succesful collaboration area the place you’ll be able to create content material the best way you need.

Take a look at our in-depth evaluate to see how Notion’s steadiness of construction and adaptability results in a writing expertise like no different.

Additional Studying

Right here at Loopy Egg, we cowl loads of venture administration subjects, from finest practices for various methodologies to guides for growing processes, certifications, and extra. If you wish to take a deeper dive into numerous points of venture administration, take a look at any of our associated posts under:



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