Notion vs. Monday.com Comparability – 2023

Evaluating mission administration (PM) software program will be difficult. Every mission supervisor has particular ache factors they’re attempting to unravel, and a productiveness instrument is just thought of precious to the extent it solves your explicit challenges. Notion and Monday.com are two common mission administration options; we’ll examine them head-to-head to find out the most suitable choice on your wants. 

Notion is a versatile all-in-one workspace combining note-taking, collaboration, a information base, and mission administration into one platform. The platform’s flexibility makes it helpful for quite a few duties,  together with as a private note-taking app, a enterprise productiveness instrument for simplifying process administration and collaboration, and an enterprise repository for storing enterprise processes, procedures, and bulletins. Strive Notion’s free plan. 

Monday.com is a piece working system (OS) that enables customers to construct customized functions for managing varied enterprise tasks, processes, and workflows. The software program can be an entire mission administration resolution, with superior options to trace progress, handle time and budgets, and arrange mission assets. Monday.com can be scalable, with add-on merchandise for software program growth, buyer relationship administration (CRM), and advertising and marketing. Strive Monday.com, free for 14 days. 

Notion and Monday.com In comparison with the Finest Venture Administration Software program 

Notion didn’t make our high checklist of the finest mission administration software program, although Monday.com did. We suggest Monday.com as the most suitable choice for most individuals on account of its simplicity and flexibility. These are our Golden Eggs, terrific options to Notion and Monday.com, relying on the options and capabilities you’re in search of. 

ClickUp is a extremely customizable multi-feature mission administration platform that allows you to handle processes, duties, time, and crew collaboration with out switching between completely different instruments or dashboards. Pay yearly and save as much as 45% on any ClickUp plan. 

Smartsheet is a spreadsheet-based mission administration instrument tailored for process automation, collaboration, and course of and useful resource administration. Strive any Smartsheet plan free for 30 days earlier than buying a subscription. 

Teamwork excels at process administration and collaboration with extra customer-facing options like time monitoring, free limitless shopper entry, course of consumption kinds, and billing and invoicing. Strive Teamwork risk-free for 30 days earlier than buying a subscription. 

Notion In comparison with Monday.com 

Venture administration is a broad matter that covers time, useful resource, cash, and scope administration. And since one software program can’t do the whole lot completely, it’s commonplace for PM software program to give attention to a number of key competencies. Because of this, no two mission administration instruments are the identical. So it’s useful to think about the precise issues Notion and Monday.com are designed to unravel. 

Notion Highlights 

Notion delivers mission administration capabilities like process lists, Kanban boards, dependencies, and roadmaps. Nonetheless, the software program is extra of an all-in-one workspace than a stand-alone mission administration resolution. Notion’s main purpose is to mix most of your each day software program stack into one software program. 

Most groups should shuffle between completely different software program through the mission’s lifecycle. For instance, the mission supervisor might use PowerPoint to create shows and Gantt charts for mission progress. Then, the advertising and marketing crew makes use of Google Sheets to create an editorial calendar. Lastly, the hiring supervisor makes use of e-mail and Google Drive hyperlinks to onboard contractors. So it’s no surprise that the majority mission groups are disjointed. 

Notion permits mission groups to carry out these duties on one platform to encourage visibility, collaboration, and accountability. Now, the mission supervisor can flip any Notion web page right into a sharable, interactive slide. And Notion lets entrepreneurs convert the editorial database right into a drag-and-drop calendar to trace content material, assignees, and deadlines. Lastly, the hiring supervisor can create a public wiki in Notion the place contractors entry all the mission particulars like model tips, inside processes, and product coaching.  

Monday.com Highlights 

Monday.com is a piece administration OS that allows you to add pre-built options to its central platform. The first administration platform solves most typical workflow challenges, together with useful resource planning, productiveness administration, collaboration, and reporting. The primary product has pricing tiers, together with a free plan, and you’ll select the bundle that most closely fits your price range and wishes. 

The add-on merchandise embody Monday Marketer for managing productiveness, campaigns, and digital belongings. Buyer-facing groups can use Monday Gross sales CRM to handle gross sales pipelines, lead capturing, and efficiency monitoring. Monday Dev lets software program groups handle roadmap planning, sprints, characteristic requests, bug monitoring, and suggestions administration. 

Monday merchandise are interlinked, permitting you to modify between platforms throughout the similar interface. This interconnectedness solves the issue of switching between completely different software program. The merchandise additionally share information to handle the whole lot in a single centralized place. 

Notion vs. Monday.com Execs and Cons

Notion and Monday.com have many overlapping mission administration options. Nonetheless, every software program takes a distinct strategy to fixing mission administration’s most typical issues. Due to this fact, understanding every software program’s advantages and disadvantages is beneficial earlier than deciding the most suitable choice on your wants.  

The place Notion Shines 

Versatile productiveness instrument: Workspaces like Monday.com focus on tasks and duties. As an alternative, Notion workspaces work equally to a web site builder, permitting limitless customization. Every web page in a workspace is made up of blocks. There are over 50 blocks for something you need, together with textual content, sub-pages, tables, to-do lists, quotes, movies, photographs, audio, or code. 

You may construct the precise workflow required to assist your mission framework or methodology. For instance, you should utilize the blocks to create separate pages for setting mission targets, monitoring mission statuses, sharing information, and managing leads. As well as, Noton’s pages are hierarchical to be able to create interlinked subpages from the principle web page, just like Wikipedia. 

Pre-built templates: Notion gives templates, so that you don’t should construct your workspace pages from scratch. The templates cowl most classes: product administration, design, engineering, advertising and marketing, gross sales, and human assets (HR). 

You’re certain to discover a ready-built template for nearly any mission sort. As an example, the product spec templates have ready-made blocks for the issue, proposal, and plan sections. After all, it’s also possible to customise the template by enhancing or including blocks. 

Strong databases: Notion helps you to create a database web page or a database block inside an present web page. You even have a number of choices for visualizing the database contents, together with tables, boards, lists, calendars, timelines, and galleries. Lastly, you may add context, together with textual content, numbers, dates, checkboxes, and standing. 

A novel Notion database characteristic is that every merchandise is a web page. This fashion, you may add content material like to-do objects or bullets to the objects. You can even set permission ranges to find out who can edit or change the database. 

Reasonably priced for primary mission administration: Notion is likely one of the cheaper mission administration options, with costs beginning at $8 per consumer monthly billed yearly. The platform can even substitute extra software program stacks, particularly for smaller tasks. For instance, Notion simply replaces separate mission administration, purpose monitoring, collaboration, wiki, CRM, content material administration system (CMS), and note-taking apps. 

Desktop app: Like most different mission administration software program, Notion affords a stand-alone desktop app. Notion claims that the app masses 50% quicker than the browser model, which is beneficial when working with massive databases, media-rich templates, or a metered web connection. 

The place Notion Wants Enchancment 

Steep studying curve: Notion affords near-limitless prospects for those who’ve mastered the software program. Structuring information is difficult since you may create pages inside pages to infinity, and Notion can turn into a nightmare with out inside constructions and finest practices. 

Whereas Monday.com and comparable mission administration software program are customizable, additionally they have a structured means of doing issues. Due to this, you solely have to study the fundamentals, after which the software program is intuitive and simple to make use of. 

Lacks crucial mission administration options: Notion is a feature-rich productiveness instrument. Nonetheless, it lacks many superior PM options. For instance, whereas Notion has a timeline view, it lacks a milestone characteristic to point a predetermined level within the mission’s timeline. 

Equally, Notion lacks native time monitoring, timesheets, danger register, portfolio view, on-line proofing, group chat, and dependency monitoring. As well as, most Notion mission administration capabilities are nested inside templates and third-party integrations quite than built-in software program options. Due to this fact, Notion could also be underwhelming for folks used to purpose-built PM software program like Monday.com. 

Lacks native two-factor authentication (2FA): Notion implements a number of security measures, together with transport layer safety (TLS) protocol, SOC 2 compliance, and information encryption in transit and at relaxation. Nonetheless, the software program doesn’t provide native 2FA, which will be a problem for compliance causes. 

Nonetheless, you may work round this difficulty by signing up for Notion utilizing your Google account. Then, use Google Auth to safe your Notion account. Monday.com affords 2FA on all plans, together with the free-forever tier. 

The place Monday.com Shines 

Full-fledged mission administration platform: Monday.com is an entire mission administration resolution with all of the options that you must simplify and handle your workflows. The software program affords superior options, together with time monitoring, process dependencies, dashboards, built-in reporting, Gantt charts, and capability planning.

Monday.com’s sturdy PM options additionally imply you don’t should spend additional on extra software program. For instance, with Notion, you will have to pay additional for TimeCamp for time monitoring, Slack for group chat, Crew Gantt for Gantt charts, and so forth. You don’t should handle numerous integrations with Monday.com for the reason that software program gives most mission administration capabilities you want inside its platform. 

Readily accessible automations: Monday.com helps you to create customized workflows straight out of your boards. The software program additionally affords pre-built automation templates for frequent workflows like assigning duties, updating statuses, and sending reminders. The characteristic can be straightforward to make use of. Merely select a set off, choose a situation, and set an motion. 

Whereas Notion additionally affords automation, the method is extra difficult. You’ll have to create customized automations utilizing the API or combine with a third-party app like Zapier. 

Straightforward to make use of: Monday.com has an intuitive interface comprising boards, columns, views, and dashboards. Greedy the fundamentals helps you to construct any utility or instrument on your use case. Monday.com additionally has an intensive information base and a large consumer neighborhood in case you need assistance adapting the software program on your wants. 

Monday.com’s easy construction is a stark distinction to Notion’s Lego-style blocks. Whereas skilled customers will recognize Notion’s flexibility and customization, Monday.com’s structured interface is extra interesting to most individuals. 

Search All the pieces characteristic: Monday.com has a robust search characteristic that will help you discover something in your account. For instance, you may seek for a particular file no matter the place it’s positioned in your account. You can even set filters to slender your search to particular file sorts, equivalent to photographs or Excel information. 

Whereas Notion has a search operate with filters, it’s not as highly effective as Monday.com’s. For instance, looking out a key phrase in a Notion database solely exhibits outcomes for web page titles and property values matching that key phrase. The search outcomes don’t embody web page content material matching the key phrase. 

Constructed-in reporting: Monday.com’s sturdy reporting characteristic is crucial for monitoring efficiency. The versatile instrument gives high-level and low-level reporting relying in your wanted info. For instance, per-user experiences allow you to monitor what number of leads every salesperson introduced. Equally, high-level experiences will let you monitor mission milestones and real-time progress. 

In contrast, Notion doesn’t present a local reporting characteristic. As an alternative, you’ll want a template or third-party reporting instrument. 

The place Monday.com Wants Enchancment 

Complicated pricing construction: Monday.com expenses by teams of seats quite than per consumer. A person or two-person crew nonetheless has to pay for at the least three seats. Moreover, you can not combine and match plans throughout Monday.com’s product suites.

As an example, say you select the Professional plan for Monday.com’s main product–you’ll have to decide on the Professional plan for any subsequent add-on product. So you may’t join the Monday Work Administration Professional plan with the Monday Marketer Primary or Normal plan. 

Lacks wiki performance: Monday.com doesn’t allow you to construct wikis, which will be a problem for organizations that want to connect documentation to tasks. Workarounds embody linking a Google Doc to an merchandise or utilizing varied board parts like objects and sub-items for processes and steps. 

Nonetheless, no various comes near the wiki performance that Notion affords. Notion even affords private, gross sales, engineering, and product administration wikis templates. 

No offline mode for the desktop app: Monday.com affords offline mode with its cell app. Nonetheless, the desktop app doesn’t allow you to work offline. This draw back will be a problem for folks working or touring to areas with unreliable web connections. 

Notion affords an offline mode for its desktop and cell functions. It’s a helpful failsafe when your connection is interrupted. You may proceed to work, and the modifications sync routinely when the connection is restored. 

Final Phrase on Notion In comparison with Monday.com 

Notion and Monday.com are viable mission administration instruments. Each options cowl mission administration fundamentals like mission planning, process administration, communication, and mission views. 

The primary distinction is every software program’s strategy to mission administration. 

Monday.com is a terrific alternative for its superior mission administration options. It’s a precious instrument for monitoring massive and sophisticated tasks, with built-in time monitoring, proofing and suggestions administration, and useful resource administration. Nonetheless, Notion’s superior note-taking and documentation capabilities make it an outstanding alternative for smaller tasks that require personalized workflows, wikis, journals, and databases. 

There are nonetheless extra instruments price contemplating. We created an in-depth publish evaluating one of the best mission administration software program, and our Every day Eggspert did a terrific job outlining every software program’s finest options and potential use circumstances.