Finest On-line Fax Companies In contrast and Reviewed by Loopy Egg

Faxing may appear outdated to most individuals, however a very good many companies nonetheless depend on on-line faxing. Whether or not it’s good to ship and obtain faxes year-round or solely occasionally, we’ve discovered Nextiva vFax to be the perfect on-line fax service. They provide pricing plans for any want, together with organizations that require HIPAA-compliant digital faxing.

The Finest On-line Fax Service for Most

Nextiva vFax was a straightforward alternative as our high choose on account of its reasonably priced pricing and talent to fulfill numerous faxing calls for. You should use it to ship on-line faxes with only a few clicks. The software program is suitable with the {hardware} you’re already utilizing—together with your present fax machine. 

Plans begin at simply $7.95 per thirty days—together with as much as 500 pages on the entry-level. That is greater than sufficient for many companies, and there’s loads of room to develop in case your faxing wants change down the street.

The ten Finest On-line Fax Service Choices to Take into account:

1. Nextiva vFax – Finest for many (For a restricted time get 25% off, plus a free telephone, once you enroll!)
2. Ooma – Finest for limitless month-to-month faxing
3. MetroFax – Finest for cell faxing
4. iFax – Finest for on-line fax automation
5. Fax.Plus – Finest for faxing 100 pages or fewer every month
6. eFax – Finest for superior fax archiving and storage
7. RingCentral Fax – Finest for high-volume faxing
8. SRFax – Finest for healthcare suppliers
9. mFax – Finest for companies with as much as 50 customers
10. MyFax – Finest for WFH/hybrid workplace setups

When It Makes Sense to Make investments Into On-line Fax Companies

Gone are the times of conserving a loud, ink-guzzling fax machine in your workplace. Anybody who must ship or obtain faxes can make the most of a web-based fax service for his or her wants.

From high-volume enterprise use to rare house workplace use and every part in between, on-line fax providers present a straightforward solution to fax from anyplace at an reasonably priced worth.

Even higher, you don’t have to fret about {hardware} upkeep, ordering ink cartridges, or shopping for lots of of reams of paper to make sure you by no means run out. These are only a few causes utilizing this software program is cheaper than conventional faxing.

When you’ve got particular compliance and privateness must be conscious of, then you’ve gotten simply uncovered one more reason on-line faxing providers stop issues for what you are promoting. That’s as a result of many on-line faxing platforms supply providers or plans which might be compliant with HIPAA, GLBA, and different rules.

Whether or not you solely ship the occasional fax or ship dozens of them day-after-day, investing in on-line faxing providers is a great transfer.

#1 – Nextiva vFax — Finest On-line Fax Service for Most

Nextiva affords a variety of enterprise communication merchandise, together with VoIP telephone providers, stay chat software program, gross sales instruments, customer support instruments, automations, and inner workforce collaboration.

Whereas faxing is constructed into quite a few Nextiva merchandise, there’s additionally a standalone on-line faxing resolution that’s a wonderful match for all sorts of companies and even private use as nicely. It’s essentially the most reasonably priced choice on our checklist and the minimal interface is second to none.

Nevertheless, the perfect half is that you simply don’t have to purchase any new gear or {hardware} to get began.

You should use it straight out of your present fax machine, telephone, pill, or pc and ship faxes in only a few clicks (or faucets). Relying on the way you need to use it, you possibly can ship your first fax within the subsequent ten minutes. It’s that straightforward.

Incoming faxes present up in your inbox. So long as your workforce’s snug with e-mail, they’ll haven’t any issues choosing up Nextiva’s on-line faxing resolution.

If you have already got a fax quantity, you possibly can proceed utilizing it or go for a free toll-free or native quantity courtesy of Nextiva. And including new traces and numbers is simpler than ever once you’re able to scale or rent somebody new.

On high of that, a number of individuals can log in utilizing the identical account, so there’s no must buy a separate plan for every consumer. 

When it comes to archiving and fax storage, Nextiva mechanically saves each inbound and outbound fax for as much as six months. Your archives are safe and searchable, making it straightforward to seek out what you want. Alternatively, you possibly can obtain faxes and archive them elsewhere if it’s good to hold them for greater than six months. 

One of many largest downfalls of Nextiva is that you could’t ship worldwide faxes—on the time of scripting this, there’s no help for it by any means. So, if that’s one thing you usually do, you’ll have to decide on a distinct choice on our checklist. 

There’s additionally no devoted cell app. However you possibly can entry your portal utilizing the browser in your telephone if it’s good to ship or obtain faxes on the go. It’s not essentially the most optimum solution to do issues, however the functionality is there if you happen to want it. 

Nextiva affords two very reasonably priced plans:

• vFax Important — Begins at $7.95 per thirty days (500 pages)
• vFax Skilled — Begins at $13.95 per thirty days (1,000 pages)

On the Important plan, you’re paying proper round $0.01 per web page, which is a wonderful deal. The Skilled plan is barely increased than that at $0.013 per web page. 

The most cost effective plan is often sufficient for many customers, however you possibly can improve to the Skilled plan at any time if you happen to want extra pages.

Alternatively, you possibly can pay $0.03 per additional web page if you happen to go over your restrict often. 

If you happen to want greater than 1,000 pages, Nextiva One is a great choice. Nevertheless, it additionally comes with all of Nextiva’s communication instruments, together with a telephone system, video conferences, and collaboration instruments. So, it’s solely appropriate if you happen to’re additionally searching for these options. Pricing begins at $18.95 per consumer per thirty days, making it corresponding to Nextiva’s faxing-only plans. 

Attain out to to Nextiva right this moment to get began on a improbable digital faxing platform.

#2 – Ooma — Finest for Limitless Month-to-month Faxing

Ooma does away with faxing limits altogether with its telephone providers.

Each consumer on both of Ooma’s enterprise telephone plans will get limitless on-line faxing at no additional value. There aren’t any month-to-month web page limits and, thus, no charges or penalties for months of a lot increased utilization.

No extra rigorously counting faxes to ensure you haven’t already used 490 of the allowed 500 when it’s solely the fifteenth of the month.

Whether or not you ship lots of of faxes a day or have months the place you barely ship any.

Ooma is an economical choice that’ll prevent on overage charges and allow you to say goodbye to restrictive fax limits that get in the way in which of the way you do enterprise.

One factor to remember is that Ooma can’t guarantee HIPAA compliance by itself, so it’s on you to take the required precautions if you happen to’re sending medical info to make sure you’re following the principles round sufferers’ personal info.

However that’s actually it so far as limitations go. That and the truth that it’s important to use Ooma’s telephone providers to get limitless faxing.

However in comparison with the opposite VoIP telephone suppliers that embrace faxing, you’re getting the most effective month-to-month charges on the market with Ooma. It’s cost-effective, a breeze to arrange, able to exit of the field, and totally featured regardless of its reasonably priced price ticket.

For $19.95 per consumer per thirty days (without having for a full 12 months dedication to safe that worth), you get Ooma Workplace Necessities to your firm. That comes with all of the telephone necessities, together with convention calling, ring teams, a digital receptionist, SMS messaging, and way more.

The one massive issues missing from Necessities are video conferencing and name recording. These are each accessible with Ooma Workplace Professional, which is simply $5 extra per consumer every month than the fundamental plan.

In fact, if you happen to simply want fax, you don’t have to fret about getting greater than Ooma Workplace Necessities.

If you happen to’re seeking to modernize your telephone system, Ooma is a good way to go. There’s no {hardware} required to put in and each plans include a cell app to accommodate distant and on-the-go employees.

So, in case your fax wants fluctuate from non-existent to huge every now and then in the course of the 12 months, look to Ooma. You may enhance your telephone system and get limitless month-to-month faxing in a single step whereas additionally not having to pay an arm and a leg every month.

#3 – MetroFax — Finest On-line Fax Service for Cell Faxing

MetroFax affords the perfect cell faxing apps for iOS and Android out of all of the suppliers on our checklist.

It’s an ideal alternative whether or not you and your workforce are usually within the subject, often working outdoors the workplace, or need the comfort of sending and receiving faxes out of your telephone.

A number of choices on our checklist don’t have a cell app in any respect, which makes sending and receiving faxes on the go a irritating expertise. Others solely supply a mobile-optimized web site.

It’s protected to say we’ve all struggled to do one thing supposedly straightforward in a cell browser at one level or one other. That’s precisely why MetroFax places a lot time into creating its cell faxing interface on each main cell working techniques. Cell faxing is meant to be straightforward and with MetroFax it really is.

Apart from the cell app, MetroFax’s packages come stuffed with useful options, together with automated resends in case your first try doesn’t undergo, the power to ship to a number of recipients concurrently, and one-click contact checklist importing for simple admin setup. 

You can too ship faxes to greater than 170+ international locations if it’s good to. Among the choices on our checklist don’t help worldwide faxes, so this function is unquestionably one which stands out.

And MetroFax provides you a devoted fax quantity to your firm or group to make use of (or, you possibly can port your individual fax quantity over to their platform). Each plan comes with the power to attach as much as 5 e-mail addresses utilizing the identical fax quantity.

As soon as they’re related, you possibly can ship and obtain faxes utilizing all 5 emails. Not solely is it handy, nevertheless it additionally makes your faxing resolution reasonably priced as nicely.

You may share your account with others with out having to pay for a number of plans. Alternatively, you possibly can join your individual emails to make accessing and sending faxes for private and enterprise use on the go as straightforward as potential. 

MetroFax comes with primary fax storage and archiving capabilities, which is greater than sufficient for many customers. Plus, you possibly can search, print, and save them proper out of your telephone or pill. 

There are three packages with various web page limits to select from:

• Important — $9.96 per thirty days (550 pages – $0.018 per web page)
• Finest Worth — $12.46 per thirty days (1,050 pages – $0.012 per web page)
• Skilled — $31.63 per thirty days (3,000 pages – $0.0105 per web page)

These costs are for the annual plan the place you pay for the whole 12 months upfront. If you happen to want paying month-to-month, you’ll pay just a few {dollars} extra per thirty days for every plan. 

These plans all comprise the identical options, so the one distinction is the variety of pages you possibly can ship and obtain every month. You do not want to signal a contract to utilize MetroFax, and you’ll cancel your account at any time. Your complete service runs from the cloud over your web connection, so you don’t want to obtain any software program or to buy any {hardware} to make use of the service.

Join a free 14-day trial to see if MetroFax is best for you right this moment!

#4 – iFax — Finest for On-line Fax Automation

iFax is a full-service on-line fax supplier. It meets all the important thing standards we care about and affords a easy end-user expertise on desktop and cell. PC, Mac, Android, iOS–iFax has you coated.

For corporations seeking to automate on-line fax, this can be a nice alternative for just a few easy causes.

It’s compliant with privateness requirements, similar to HIPAA and GLBA, and its safety meets or exceeds each {industry} normal. That is true of iFax’s net and cell apps, nevertheless it’s additionally true of iFax API, which lets builders construct {custom} doc workflows.

Implementing the iFax API is about as simple because it will get, and iFax maintains buyer help 24/7. You’ll by no means should take care of an autoreply if one thing doesn’t work as deliberate.

iFax has built-in integration with Microsoft and Google merchandise, and a easy API to allow you to custom-build your individual options. You’ll be capable of check your integrations in a staging surroundings to make sure a easy deployment.

One other good function is optical character recognition (OCR), which provides you the power to transform the phrases on PDFs, pictures, and scanned paper paperwork into textual content. Now these paperwork are searchable, editable, and in a position to be parsed for info.

Including OCR to your automated fax workflows is a good way to streamline processes the place hardcopy paperwork are a should. iFax additionally has built-in digital signing capabilities, which is yet one more space to create efficiencies for you and your shoppers.

This can be a resolution that may work throughout your group, or throughout a number of organizations. Simplify and automate the sending, receiving, and storage of all faxes. 

Must ship faxes to a number of recipients directly? iFax affords broadcast faxing that allow you to save contact lists for various teams.

To totally automate your fax processes with iFax, you will have a Skilled subscription, which is the highest tier plan. Listed below are the annual subscription costs for iFax plans:

• Free: $0 (5 pages per thirty days)
• Plus: 16.67 per thirty days (500 pages – $0.033 per web page)
• Skilled: beginning at $25 per thirty days (1000 pages – $0.025 per web page)

The Free plan is pretty restricted, however wonderful for the one who must fax each every now and then. 

The Plus plan is right for an workplace that wants the power to fax, however isn’t going to work for corporations that need to construct fax into their workflows. Notably, Plus excludes the power to fax by e-mail, which isn’t typical of most on-line fax plans on this worth vary.

Skilled plans embrace each function we described on this assessment. You may enhance your fax quantity incrementally as much as 100,000 pages a month, getting a greater per-page worth the upper the quantity. 

Further fax numbers begin at $1.66 per thirty days, with reductions if you happen to want quite a lot of fax traces. 

iFax may help you make faxing paperwork a paperless, seamless, twenty first century course of. Begin utilizing the free model of iFax right this moment. Or, if you’re considering automating fax workflows, take a 7-day free trial of the total iFax platform, no bank card required.

#5 – Fax.Plus — Finest for Faxing 100 Pages or Fewer Every Month

If you happen to’re don’t must fax greater than 100 pages per thirty days, Fax.Plus is the way in which to go.

It affords essentially the most reasonably priced pricing for restricted utilization with no contracts. We now have to say, although, that it has a scheduled pricing enhance in early 2023, which impacts its affordability considerably.

Even with the value enhance, it prices solely $8.99 per thirty days to now ship as much as 200 fax pages, so it represents a very good discount once you need an choice that you simply don’t want to make use of each month. If you happen to discover that it’s good to ship 100 to 200 fax pages solely a few times a 12 months, this month-to-month worth plan is a great alternative.

If you happen to like Fax.Plus’ service and if you happen to plan to ship dozens of faxes every month, you possibly can join the annual plan and pay solely $6.99 per thirty days. You do should pay for the whole 12 months up entrance, nonetheless.

For almost all of different digital fax suppliers, the annual plan represents a major enchancment in worth versus the month-to-month plan. Nevertheless, with Fax.Plus, the distinction between the month-to-month and annual worth, particularly within the Fundamental pricing tier, is smaller, which helps to make the month-to-month plan extra engaging.

You’ll be a bit restricted on options, however the Fundamental plan comes with the necessities, together with email-to-fax, scheduled faxes, affirmation reporting, and limitless storage.

One of many advantages of the value enhance is that you simply now can ship as much as 200 fax pages every month within the Fundamental tier, fairly than the 100 most pages beforehand. For many who often surpassed the 100-page most prior to now, this new 200-page most will probably be a far cheaper choice than paying 10 cents per additional web page.

On high of that, you should utilize Fax.Plus Fundamental for digital signatures, which eliminates the necessity to purchase yet one more software program bundle with recurring month-to-month charges. Not all on-line faxing providers embrace this, so it’s undoubtedly a standout function. 

One other nice function—which we haven’t typically seen in different suppliers—is the power to optimize paperwork for fax transmissions in a single click on (or faucet) out of your net browser or cell gadget. 

Not solely does this performance lead to higher high quality faxes which might be considerably simpler to learn, nevertheless it additionally helps scale back the period of time your faxes take to ship. 

So, you possibly can hit ship and stroll away, fairly than ready round to verify it goes via. 

If a function like that basically appeals to you, otherwise you’d wish to see what else Fax.Plus can give you, right here is the total array of plans. (Word that we’ve listed the annual pricing, not the month-to-month charges. Additionally be aware that these are the pricing will increase that you will notice from early 2023 and past.)

• Free — $0 (10 pages)
• Fundamental — Begins at $6.99 per thirty days (200 pages – $0.035 per web page)
• Premium — Begins at $13.99 per thirty days (500 pages – $0.028 per web page)
• Enterprise — Begins at $27.99 per thirty days (1,000 pages – $0.028 per web page)
• Enterprise — Begins at $79.99 per thirty days (4,000 pages – $0.02 per web page)

If you happen to don’t must obtain faxes, you should utilize the Free plan eternally. It consists of as much as 10 pages per thirty days and is great for very rare utilization. And you continue to have some key options, similar to e-signatures and scheduled faxing.

With the Marketing strategy, you possibly can embrace as much as 5 customers whereas getting a wonderful per-page charge. Plus, it’s considerably cheaper than paying for 5 separate consumer accounts with every other supplier on our checklist. 

On this tier, you additionally unlock a bunch of helpful options, like integration with common platforms, together with Microsoft Workplace, Google Drive, G Suite, Google Chrome, Slack, iOS, and Android.

If you happen to want greater than that, the Enterprise plan helps limitless customers and comes with Zapier integrations to hook up with just about any platform you possibly can think about. 

Join the free plan to take Fax.Plus for a check drive right this moment!

#6 – eFax — Finest for Superior Fax Archiving and Storage

If you happen to want superior archiving and fax storage performance, most on-line fax providers will fail to ship. Some choices solely hold the newest faxes, and others could restrict you to 6 months prior to now. 

Nevertheless, eFax goes above and past by supplying you with limitless storage along with your subscription. 

It’s a wonderful alternative for finance groups, authorized establishments, actual property corporations or brokers, manufacturing services, universities, and extra needing to retain faxes for longer intervals of time with the power to simply search via your archives.

With eFax, you don’t have to fret about manually storing faxes in your arduous drive or within the cloud because it’s mechanically executed for you. 

Merely select the place you need faxes to go and eFax takes care of the heavy lifting for you.

Now you can relaxation straightforward realizing that new faxes don’t delete outdated ones to make room—there’s infinite storage and an infinite historic log so that you by no means should sacrifice archived faxes to liberate area.

The system additionally mechanically saves further details about every fax, together with transmission date and time, the recipient’s identify, and the sender’s identify, so that you by no means have to search around for extra info. 

Not solely that, however you possibly can create folders that will help you keep organized and make future retrieval that a lot simpler. 

Possibly you need to save your whole finalized contracts in a single folder. Maybe you like organizing information by month. Or, maybe you need all interactions with the identical consumer archived collectively.

No matter the way you do it, eFax provides you the pliability it’s good to arrange your archives nonetheless it is smart for you. 

Each plan additionally comes with the power to tag faxes in real-time. Doing so makes it extremely straightforward to seek out what you want later. Merely search by tag to seek out precisely what you want with out spending hours or days digging. Alternatively, you possibly can search by identify, date, or key phrase. 

eFax’s cell app makes archiving and looking in your telephone extra simple than ever. You may even obtain faxes and ahead them straight out of your cell gadget. 

While you enroll, you additionally get a set of normal options like digital signatures, cloud integrations for simple file sharing, the power to ship to as much as 20 recipients concurrently, and help for a number of customers on the identical account. 

There are three pricing plans to select from:

• Plus — $14.13 per thirty days (150 outbound, 150 inbound – $0.047 per web page)
• Professional — $16.63 per thirty days (200 outbound, 200 inbound – $0.042 per web page)
• Company — Customized pricing

eFax’s per-page pricing is among the many highest on our checklist, so we solely advocate it if you happen to want the superior archiving options. In any other case, you may get comparable performance and higher costs elsewhere. 

It’s additionally necessary to notice that there’s a compulsory $10 setup payment. No different suppliers cost this, however you possibly can offset that value by selecting an annual plan and getting two months totally free.

Or, reap the benefits of eFax’s particular promotion right this moment. Get a free 14-day trial of eFax Plus and, if you happen to just like the service sufficient to proceed, they’ll waive that setup payment saving you an additional $10.

Get began with your free 14-day trial of eFax Plus right this moment!

#7 – RingCentral Fax — Finest for Excessive-Quantity Faxing

RingCentral is an {industry} chief within the enterprise communications area, providing options for telephone, video, on the spot messaging, on-line faxing, and extra.

It’s a wonderful alternative for high-volume companies seeking to ditch their outdated faxing processes and improve to a contemporary on-line resolution since you get numerous pages (1,500) at an reasonably priced worth. 

You additionally get numerous different options, together with cloud storage integrations, {custom} cowl sheets, reasonably priced add-on fax numbers, and top-notch encryption strategies. 

With RingCentral, you may also block incoming faxes if you happen to don’t have the quantity saved in your contact checklist. This may help drastically scale back the variety of junk faxes you get whereas leaving extra space in your plan for the faxes that really matter. 

On high of that, you possibly can arrange fully-customizable textual content alerts for incoming faxes. 

Fairly than watching your inbox, you possibly can stroll away and care for different duties with out worrying about lacking one thing necessary. 

As such, you get a ton of helpful options constructed for high-volume customers with extremely excessive web page limits at an reasonably priced worth. To place issues in perspective, eFax Professional solely provides you 400 pages at $19.95 per thirty days. 

However with RingCentral, you get 1,500 pages for $17.99 per thirty days. This comes out to $0.012 per web page, which is without doubt one of the lowest per-page charges we’ve seen. 

If you happen to go over your month-to-month restrict, add-on pages are $0.049 per web page. 

Nevertheless, certainly one of RingCentral’s most vital limitations is that the fax log solely incorporates info for the final 200 faxes. If it’s good to retailer transmissions completely, you’ll have to save lots of and retailer them elsewhere manually. 

This might not be a dealbreaker for many customers, nevertheless it’s an necessary consideration if it’s good to retain your information for an prolonged time period. 

Word: if you happen to want increased month-to-month limits, it’s important to improve to RingCentral Workplace. This plan bundles fax, telephone, and video providers into one. Along with limitless fax pages, you additionally get limitless telephone calls, texts, convention calling, video conferences, and workforce messaging.

It’s fairly costly at $34.99 per consumer per thirty days, so it solely is smart if you happen to want these different options as nicely. 

Join a free trial to see if RingCentral Fax is best for you right this moment!

#8 – SRFax — Finest On-line Fax Companies for Healthcare Suppliers

Safety is a high precedence on the subject of transmitting delicate affected person information and medical info. As such, healthcare suppliers should use a HIPAA-compliant fax service in the event that they’re primarily based within the US or a PHIPA-compliant service in the event that they’re primarily based in Canada.

We extremely advocate SRFax for hospitals, physicians, clinics, pharmacies, and any enterprise within the healthcare subject due to its dedication to safety, privateness, and HIPAA compliance. Plus, it’s the one on-line fax service keen to signal a Enterprise Affiliate Settlement (BAA) with its prospects. 

This settlement helps type out and doc every celebration’s duties on the subject of guaranteeing compliance with authorized rules. So, it’s undoubtedly a wise transfer to have one in place.

With that mentioned, SRFax additionally goes above and past by way of safety. They supply consumer authentication, strong utility safety, organizational safeguards, {hardware} safeguards, automated backups, and extra.

For instance, SRFax’s bodily servers are solely accessible to upkeep engineers and safety specialists with around-the-clock bodily safety in place to guard them. 

And end-to-end encryption processes are second to none for the reason that firm makes use of 2048-bit encryption—256-bit is commonest to place issues in perspective. 

In your aspect of issues, you possibly can set your account to mechanically delete fax knowledge as soon as it’s been delivered to additional safe the information and knowledge you’re dealing with. All of those safety measures mixed far exceed HIPAA rules, so you understand you’re in good palms. 

SRFax affords plans to accommodate healthcare companies of all styles and sizes, together with:

• Lite — $7.95 per thirty days (200 pages – $0.04 per web page)
• Fundamental — $10.95 per thirty days (500 pages – $0.022 per web page)
• Plus — $16.95 per thirty days (800 pages – $0.021 per web page)
• Normal — $30.95 per thirty days (1,500 pages – $0.021 per web page)
• Normal Plus — $49.95 per thirty days (2,500 pages – $0.02 per web page)
• Skilled — $92.95 per thirty days (5,000 pages – $0.019 per web page)
• Skilled Plus — $185 per thirty days (10,000 pages – $0.019 per web page)
• Premium — $395 per thirty days (20,000 pages – $0.02 per web page)

The month-to-month web page limits are for despatched and obtained faxes, mixed. Further pages begin at $0.035 per thirty days on the Lite plan and get smaller as you improve to increased tiers. 

On the decrease tiers, your per-page charge is fairly excessive in comparison with different choices on our checklist. However, you get a ton of security measures, assured HIPAA compliance, and peace of thoughts for the extra value. As such, SRFax is just a viable choice for healthcare companies within the U.S. and Canada. 

Join a free 30-day trial to see if it’s best for you right this moment!

#9 – mFax — Finest for Companies With As much as 50 Customers

Managing utilization and account configuration for greater than a handful of customers may be exhausting, particularly if you happen to don’t have the instruments and help you want. Nevertheless, mFax makes a speciality of working with bigger groups and is our #1 advice for companies with as much as 50 customers. 

mFax understands that one of many hardest components of implementing new software program business-wide is preliminary configuration and implementation. 

As such, its on-line fax service is without doubt one of the best to make use of in the marketplace. The interface is pleasant and has even received a number of awards for ease of use and usefulness. 

So, even your least tech-savvy staff can have no issues studying the ins and outs. With mFax, it’s as straightforward as sending an e-mail. 

On high of that, you possibly can combine mFax into the present workflows, instruments, apps, and platforms your workforce already makes use of every day. It’s constructed on RESTful structure and is 100% developer-friendly. All you want is an concept of the way you need it to work and a devoted IT workforce able to make it occur. 

This functionality helps drastically scale back the period of time it takes customers to study and saves them time each time they should ship or obtain a fax. 

One other time-saving function is automated fax archiving. Fairly than manually saving each fax the place you need it, the system does every part for you. With that mentioned, every account solely comes with 1 GB of cupboard space. 

So, you’ll in all probability be higher off constructing automated archiving to the cloud or a tough drive into your system by way of APIs. 

Considered one of mFax’s standout options is the power to attach (and proceed utilizing) your present fax machine. Whereas this does value additional, you possibly can utterly get rid of your analog fax telephone line and scale back the recurring prices of paper and ink. 

After putting in FaxBridge, all faxes despatched to your machine are mechanically despatched to your e-mail so you possibly can go digital fairly than printing them out. 

From an administration standpoint, these in control of managing your consumer accounts will love its simplicity and ease of use. Throughout the portal, admins can add new customers in only a few clicks, get new numbers, eliminate outdated numbers, and handle user-level entry permissions with ease. 

To high issues off, mFax is constructed with a mobile-first mindset so customers can ship and obtain faxes on the go from anyplace with an web connection. 

That is notably useful for groups that often work out of workplace or are all the time on the go. 

mFax affords numerous pricing plans designed to swimsuit companies of varied styles and sizes. With that mentioned, we extremely advocate the Enterprise or Infinity Plans for many corporations. 

Right here’s a fast overview of mFax’s completely different plans:

• Solo — $10 per thirty days (250 pages – $0.04 per web page; 1 consumer)
• Workforce — $25 per thirty days (500 pages – $0.05 per web page; 5 customers)
• Enterprise — $50 per thirty days (1,000 pages – $0.05 per web page; 15 customers)
• Infinity — $99 per thirty days (2,500 pages – $0.04 per web page; 50 customers)

These per-page charges are considerably increased than many of the different choices on our checklist. So, we solely advocate mFax for bigger groups that want superior consumer administration options and full customization. 

With that mentioned, $99 per thirty days is a steal in comparison with paying per-user pricing. 

With RingCentral, for instance, you’d should pay $17.99 for every consumer. With six customers, it could already be costlier than the Infinity plan with mFax. 

Join a free 14-day trial to take mFax for a check drive right this moment!

#10 – MyFax — Finest On-line Fax Service for WFH/Hybrid Workplace Setups

If you happen to run a small enterprise or conduct enterprise from house, you’ll seemingly run right into a scenario wherein you’ll must ship or obtain faxes. Though it might not occur fairly often, it may be extraordinarily irritating to take care of it when it does. 

Fortunately, MyFax affords a perfect resolution for low-volume home-office conditions, so that you by no means should trouble with discovering a workaround once more. 

With that mentioned, you possibly can in all probability get by with a free on-line fax service if you happen to solely ship one or two faxes per thirty days. Nevertheless, these usually include a canopy sheet you possibly can’t customise, so that you’ll should take care of one other firm’s branding in your faxes. And you’ll’t obtain faxes with most free plans, both. 

Which is strictly the place MyFax steps in. The entry-level plan is explicitly designed for infrequent home-office use, so you understand you’re getting every part you want with out the costly performance you don’t want.

Plus, it’s one of the simple on-line fax providers to make use of because it doesn’t have cumbersome, enterprise-grade options you’re by no means going to want. 

Each plan—even the Dwelling Workplace plan—comes with limitless cupboard space for the whole period of your subscription, a free fax quantity, Android and iOS apps for faxing on the go, and greater than 100 pre-built cowl sheet templates you should utilize to design your individual. 

Your fax archives are additionally simply searchable, and you’ll arrange previous faxes nonetheless you’d like utilizing tags and folders. 

This makes future retrieval a breeze and offers you that good fuzzy feeling of conserving your communications organized. 

Nevertheless, the perfect half is that you could share your account with as much as 5 e-mail addresses. 

You may share with what you are promoting companions or your small workforce at no additional value. Alternatively, you possibly can hyperlink your whole e-mail accounts. As soon as an account is related, you possibly can ship and obtain faxes with it, making MyFax an reasonably priced solution to handle occasional enterprise (or private) faxes with ease. 

There are three plans to select from, together with:

• Dwelling Workplace — $8.33 per thirty days (ship 100 pages; obtain 200 pages)
• Small Enterprise — $16.67 per thirty days (ship 200 pages; obtain 250 pages)
• Energy Person — $33.33 per thirty days (ship 400 pages; obtain 475 pages)

The Dwelling Workplace plan is greater than sufficient for many house workplace customers, so that you’ll by no means should pay greater than the price of just a few cups of espresso per thirty days. 

Join a free trial to see if MyFax is correct to your house workplace right this moment!

Methodology for Selecting the Finest On-line Fax Service

Selecting the perfect on-line fax service relies on numerous elements. It’s not all the time straightforward to make the fitting alternative, particularly if you happen to’re unsure what to search for. 

So to assist make your determination simpler, we distilled every part we all know right into a definitive methodology you should utilize to slender down your selections and discover the perfect resolution for what you are promoting. 

Fax Quantity

How typically do you ship and obtain faxes?

Apart from one or two limitless plans, most on-line fax providers impose month-to-month sending and receiving limits. We’ve seen these limits as little as ten pages per thirty days and as excessive as 20,000 pages.

If you happen to go over the restrict, you’re charged on a per-page foundation. These charges are usually fairly small, ranging anyplace from $0.03 to $0.30 per web page. 

With that mentioned, these charges can add up rapidly if you happen to’re not cautious. 

If you happen to solely deal with just a few faxes per thirty days, we advocate Nextiva, Fax.Plus, SRFax (HIPAA compliant), mFax, or MyFax. All of them have reasonably priced introductory plans that ought to cowl your month-to-month quotas at an inexpensive worth. 

For top quantity faxing, we advocate RingCentral Workplace (limitless faxes), MetroFax, or SRFax (HIPAA compliant).

One other necessary consideration is the variety of consumer accounts you want. For people and private use, you solely want one account, so you should utilize any supplier listed right here.

Professional-tip: Fax.Plus provides you ten free outbound pages a month, making it a wonderful resolution for private, one-off faxing conditions. 

If you happen to’re a enterprise with a number of individuals sending or receiving faxes, pay shut consideration to the variety of consumer accounts you want. Relying on the supplier, you’ll both have a specified variety of customers bundled into your plan, otherwise you’ll be billed per-user.

For instance, the mFax Workforce plan consists of as much as 5 customers for $20 per thirty days and RingCentral expenses per consumer at $17.99 per consumer per thirty days.

Safety

E-faxing is safer than conventional e-mail, which is without doubt one of the predominant causes it’s nonetheless extensively used right this moment. Nevertheless, that added safety isn’t all the time sufficient.

Some industries have strict knowledge safety rules with authorized pointers governing the way you’re allowed to save lots of, use, and transmit private or delicate info.

The healthcare {industry} and HIPAA rules embody a typical instance. On account of these authorities rules, it’s essential to decide on a web-based fax service that gives the safety stage it’s good to guarantee your communication practices comply.

Some on-line fax providers go above and past to bolster safety and supply peace of thoughts. And even others supply industry-specific options with added safety layers to guard everybody concerned.

We extremely advocate SRFax for anybody within the healthcare {industry} due to the supplier’s dedication to going above and past HIPAA rules. 

Different suppliers make you improve to a better tier for this, however SRFax consists of it on each plan.

As such, you possibly can relaxation straightforward realizing you’re all the time in compliance and by no means placing your shoppers or prospects in danger. 

Cell Faxing

Sending and receiving faxes out of your telephone is extremely handy, particularly in case your staff are usually away from their desks. 

However not each supplier on our checklist delivers this functionality. Some choices present a free cell app you should utilize for a streamlined cell expertise. Others allow you to use your cell browser, which isn’t as straightforward as utilizing an app. 

And a few don’t supply cell faxing in any respect. 

For instance, Nextiva and mFax allow you to entry your portal with any browser, together with cell units. However you don’t get a streamlined cell app. So, the cell faxing expertise could also be much less optimized for such a small display screen. 

Alternatively, MetroFax, Fax.Plus, eFax, and RingCentral include an optimized cell app that makes sending cell faxes as straightforward as it’s in your pc. 

Cell faxing might not be a dealbreaker for everybody, nevertheless it’s essential to contemplate in case your workforce is extremely cell, working from house, or doing work within the subject. 

Plus, it’s a straightforward solution to make your workforce extra productive. 

Cloud Storage and Archiving

A vital a part of your workflow is storing and archiving faxes, though it’s a straightforward factor to miss. What do you do with faxes after you ship or obtain them? If it’s good to retailer them, selecting a web-based fax service with built-in storage or cloud storage integrations is a great transfer. 

Each choices imply you possibly can automate your archiving course of for the reason that platform mechanically does every part for you. 

Nevertheless, if you happen to select a built-in storage resolution, it’s necessary to concentrate to storage limits. Many suppliers supply limitless storage, however others don’t and can mechanically delete the oldest information to make room for brand new ones. 

Some even have customizable expiration dates so you possibly can resolve how lengthy you need the system to maintain your information. 

Fax.Plus, eFax, and myFax supply limitless built-in storage and the power to go looking your archives to entry what you want rapidly. 

mFax mechanically shops faxes in your cloud if that’s extra handy for you. 

Nevertheless, some suppliers ship higher archive searchability than others. So, if you need a searchable archive database, be certain that to decide on a supplier that gives what you want. 

Each storage choices allow you to tag and categorize faxes as they occur so it can save you extra time and get rid of human error. And you’ll relaxation straightforward realizing you’ve gotten detailed information of each despatched and obtained fax with fast entry to outdated information everytime you want them.

An Intuitive Person Interface

Though faxing feels like an outdated exercise, using a web-based fax service ought to really feel snug, pure, and seamless. Most customers received’t have points with studying easy methods to use your new software program since most are extremely easy and straightforward to make use of. 

Nevertheless, it’s important to know that veteran staff could also be set of their faxing methods and extra snug utilizing these clunky fax machines. 

It might take a bit longer to get these staff on top of things. So, it is best to rigorously look via the supplied coaching supplies and perceive the extent of help you get for implementation and coaching new staff. 

With that mentioned, implementation goes past worker coaching. Directors have a bit of labor to do to get the software program prepared for what you are promoting. 

For instance, they’ll should arrange contact info within the system, create consumer accounts for everybody on the workforce, configure notifications, create a canopy sheet, and combine along with your groups’ e-mail shoppers to streamline the whole course of. 

Some suppliers make these steps extra simple than others as a result of the interface feels fashionable and pure, whereas others could really feel clunky and outdated. 

Creating and customizing your cowl sheet could sound straightforward, however you’d be stunned at what number of customers throughout completely different on-line faxing platforms wrestle to take action. 

As such, we extremely advocate making the most of free trials. 

If you happen to’re nonetheless teetering between just a few completely different choices, getting a really feel for the consumer interface will assist solidify your determination. 

Abstract

What’s the perfect on-line fax service?

Nextiva vFax is our high general advice. It has the entire options required to accommodate the widest vary of potential use circumstances at an reasonably priced worth level. 

However with that mentioned, there are many different nice choices to contemplate. Use the suggestions and methodology described on this information to seek out the perfect on-line fax providers for you.