Smartsheet vs. Monday.com Comparability – 2023

Smartsheet and Monday.com are among the many largest names in work and venture administration software program options. Each platforms seamlessly combine activity, useful resource, and portfolio administration, providing you with all the pieces it’s essential handle your initiatives effectively in a single platform. Every software program additionally provides totally different plans and add-on companies to fit your particular use case. 

Smartsheet customers take pleasure in spreadsheet-like performance with highly effective venture administration options. The platform gives granular visibility into your crew’s workload and exercise to reinforce useful resource administration and planning. Smartsheet additionally provides a number of views, exercise logs, change historical past, and filters. Strive Smartsheet risk-free with a 30-day free trial. 

Monday.com is a feature-packed activity and venture administration answer with a heavy concentrate on teamwork and analytics. Its customizable dashboard gives at-a-glance insights into venture progress, timelines, budgets, and the project-critical metrics that matter to you. The software program additionally provides a number of knowledge visualization choices, customized column sorts, and automations to fit your workflow. Monday.com provides a free-forever plan and a 14-day free trial for the paid tiers. 

Smartsheet and Monday.com In comparison with the Finest Challenge Administration Software program 

Smartsheet made it to our high checklist of one of the best venture administration software program for its flexibility, whereas Monday.com is the most suitable choice for many. Nevertheless, there are different choices price exploring, together with our Golden Eggs, that are our three favourite venture administration instruments: 

ClickUp is designed explicitly for dispersed groups, with superior collaboration, activity administration, and workflow and visibility options regardless of being one of many market’s most inexpensive venture administration options. Strive ClickUp’s free-forever plan or unlock extra options beginning as little as $5 per person per 30 days. 

Teamwork shortly handles shopper work with built-in billing and invoicing, crew chat, firm profiles, and strong venture administration capabilities. Benefit from Teamwork’s 30-day free trial with no bank card required. 

Asana is a robust venture administration software program that strikes the proper steadiness between feature-rich and ease of use. Strive Asana’s beneficiant free plan, whereas non-profits save as much as 50% off on paid plans. 

Smartsheet In comparison with Monday.com 

It’s straightforward to lump venture administration software program into one class, however that’s typically a case of evaluating apples to oranges. Regardless of many overlapping options, every venture administration instrument brings one thing distinctive. This part gives a broad overview of Smartsheet and Moday.com to get a normal sense of what the platforms provide. 

Smartsheet Highlights  

Smartsheet boasts greater than 90% of Fortune 100 firms utilizing its platform. It’s straightforward to see why Smartsheet is fashionable with high-performing organizations. The software program gives a centralized platform to trace and handle your plans, schedules, and assets. 

The corporate’s base product is the venture administration platform, providing a wholesome mixture of capabilities encompassing useful resource administration, workflow automation, crew collaboration, content material administration, course of administration, and portfolio administration. The platform delivers these capabilities in paid packages, with every improve lifting utilization restrictions and unlocking new options and capabilities. 

Smartsheet can also be extremely customizable, permitting you to adapt the software program to your workflows fairly than vice-versa.  For instance, the software program gives customizable workflow templates for many enterprise processes, together with Human Sources (HR), software program growth, IT, finance, and gross sales. You too can automate half or all your enterprise’s processes utilizing Smartsheets. 

Lastly, Smarsheet provides premium add-ons to construct on the platform’s native capabilities. For instance, the Smartsheet Pivot App lets you analyze and summarize giant knowledge units and determine patterns and developments. Equally, the DataMesh app helps you to map knowledge between sheets and studies to eradicate duplicate knowledge and typos. 

Monday.com Highlights 

Monday.com is finest recognized for its work administration answer. The platform gives a shared workspace the place crew members can handle duties and work on shared objectives. You possibly can create workspaces based mostly on groups, initiatives, or departments. 

As for workflow administration, Monday.com gives customizable templates for many enterprise processes, together with gross sales enablement, HR, building, finance, activity administration, and operations. You too can combine your generally used instruments, together with Gmail, Slack, and Excel. Monday.com additionally helps you to automate routine duties like updating the venture proprietor when a venture funds is permitted or when a activity is overdue. 

Monday.com’s different options embody collaboration, productiveness monitoring and administration, and views and reporting. The corporate additionally provides separate Monday.com Gross sales CRM for gross sales and customer-facing groups and Monday Dev for growth and product groups. 

Monday.com’s CRM answer contains lead capturing and administration, gross sales pipeline, contact administration, and efficiency monitoring. As well as, the Monday.com Dev answer encompasses roadmap planning, dash administration, bug monitoring, launch planning, characteristic requests, and suggestions administration. 

Smartsheet vs. Monday.com Execs and Cons 

A wonderful technique to evaluate venture administration software program is to take a look at the virtues and disadvantages of every possibility. This manner, you may determine stable causes for selecting one over one other. It’s additionally nice to identify deal-breakers earlier than you lock right into a contract with both software program.

The place Smartsheet Shines  

Acquainted interface for spreadsheet customers: Smartsheet has a spreadsheet-centric interface just like Excel and Google Sheets. Customers accustomed to utilizing spreadsheets will discover Smartsheet to be user-friendly and intuitive. The software program can also be extremely customizable, permitting you to create separate bespoke sheets for many enterprise processes, together with venture administration, stock administration, funds and expense monitoring, and marketing campaign monitoring. 

Glorious knowledge privateness: Smartsheet provides a few of the market’s most strong knowledge privateness and safety assurance. The platform complies with a number of knowledge privateness legislations and laws, together with the AICPA SOC, HIPPA, ISO, DOD SRG, CCPA, and GDPR. The corporate additionally has a stringent  Vendor Privateness and Knowledge Dealing with coverage for distributors and different third-party associates. 

Strong entry-level plan: Smartsheet’s most cost-effective plan provides extra options than most rivals’ entry-level plans. For instance, the Professional plan contains Card, Grid, Gantt, and Calendar views, as much as 250 automations per 30 days, and 20 GB storage. You’d want a mid-level plan or greater to take pleasure in comparable capabilities on Monday.com. 

Constructed-in dynamic types: Smartsheet has a built-in kind builder with conditional logic. It’s a helpful characteristic for creating shorter types, personalizing the types’ expertise, and decreasing the variety of selections per query. It’s a pleasant contact when you recurrently use types for inside and exterior enterprise processes. Many alternate options, together with Monday.com, don’t provide dynamic types, as a substitute requiring an integration like Typeform. 

Glorious Collaboration Options: Smartsheet makes it straightforward to evaluation and approve varied content material sorts, together with photographs, movies, PDFs, and Microsoft Workplace paperwork. Teammates, purchasers, and distributors could make annotations, pin feedback, focus on suggestions, and enter their approval choice on the proof. It’s an important collaboration characteristic that isn’t out there on some PM software program, together with Monday.com. 

Quite a few integrations: Smartsheet provides 100+ connectors and integrations to advance its capabilities. The chances are close to limitless and canopy communications, knowledge visualization, automation, content material creation, and safety integrations. 

The place Smartsheet Wants Enchancment 

Lacks native time monitoring: In contrast to most different venture administration software program, Smartsheet doesn’t have built-in time monitoring. Nevertheless, Smartsheet provides a premium add-on referred to as Useful resource Administration that you would be able to hyperlink along with your account to entry three various kinds of time monitoring. On the draw back, you’re paying additional for a characteristic that Monday.com and lots of different PM software program embody in your subscription. 

No free-forever plan: Smartsheet doesn’t provide a free plan, so it’s out of the query when you’re on the lookout for light-weight PM software program for private initiatives. Monday.com has a free plan with important options like venture boards and templates, exercise logs, whiteboard collaboration, and shareable types. Nevertheless, Smartsheet has a 30-day free trial if it’s essential take a look at it earlier than shopping for. 

The place Monday.com Shines 

Extremely scalable platform: Monday work administration provides a number of add-on merchandise to unify varied processes. You possibly can choose into further options like Monday Marketer, CRM, Tasks, or Dev to create an end-to-end answer. For instance, you may simply add lead capturing, contact administration, bug monitoring, and roadmap planning to your base Monday work administration occasion. 

Doc co-editing included: Many venture administration instruments overlook doc synchronization, so it’s refreshing to see Monday.com’s work docs. The characteristic helps you to co-edit paperwork in real-time, the place every contributor will get their very own area to contribute concepts with out disrupting others’ work. Contributors can add boards, widgets, visible activity lists, and charts to create extra interactive and fascinating brainstorming classes. 

Simple-to-use automations: Monday.com automations comply with three easy steps. These embody selecting a set off, deciding on a situation, and setting an motion.  The characteristic is well accessible inside your venture. Plus, the logical automation builder makes creating customized automations a breeze. 

Panic button: Monday.com has a panic button in case you see suspicious exercise on the account. Activating panic mode locks out all customers, together with admins. You’ll must contact assist for an evaluation and account reactivation. 

Offline mode for cellular: The Monday.com cellular app helps you to work with out an web connection, which is useful on an airplane, subway, or in areas with weak or no mobile protection. You possibly can carry out as much as 70% of board actions, together with enhancing boards, viewing notifications and updates, altering column values, and creating new gadgets.  

Native integrations with different work administration instruments: Dev groups are infamous for his or her allegiance to particular work administration instruments reminiscent of Jira and Asana. Monday.com helps native integrations with most work administration instruments to attenuate context switching. Smartsheet requires connectors and different third-party integrations for fashionable work administration platforms. 

The place Monday.com Wants Enchancment 

Low storage limits for the entry-level plan:  Monday.com permits limitless seats for all its paid plans. Nevertheless, each plan has a storage restrict, ranging from 5 GB with the entry-level plan, and this storage threshold can restrict the variety of folks utilizing the entry-level plan. In contrast, Smartsheet’s entry-level plan provides 20 GB of cupboard space. 

Batched pricing: In contrast to Smartsheet, Monday.com costs per group of seats fairly than per seat. Subsequently, you may pay for extra seats than you want. The seats are solely out there in increments of 5.

For instance, you’ll must buy ten seats even when you solely have seven, eight, or 9 customers. The pricing construction may also be complicated, and you have to additionally contact Monday.com for customized pricing if you are going to buy 50 or extra seats. 

Lacks built-in chat characteristic: Monday.com provides a number of collaboration instruments. Nevertheless, the platform doesn’t assist one-on-one or group chat. As a substitute, you’ll must depend on a distinct messaging platform like Slack or iMessage, which may introduce pointless context switching. It’s additionally simpler for necessary communication to fall by the cracks utilizing disparate venture administration and collaboration software program. 

The Final Phrase on Smartsheet In comparison with Monday.com 

Smartsheet and Monday.com provide enterprise-grade options that will help you handle your workflows higher. Each platforms let you create milestones, plan duties, visualize knowledge in your most well-liked format, set activity dependencies, and collaborate with teammates. Each software program instruments are terrific choices, relying in your use case and venture administration necessities. 

Smartsheet is the popular possibility for groups accustomed to spreadsheet workflows however who additionally want superior customization, planning, monitoring, and reporting on key workflows. Smartsheet can also be a very good possibility for organizations beholden to knowledge privateness legal guidelines and laws reminiscent of CCPA, HIPPA, and GDPR.   

However, Monday.com is appropriate for small to medium-sized companies on the lookout for a extremely visible and user-friendly platform for simplifying work administration. The platform has a easy text-based automation builder, extremely personalized workflows, and free onboarding assist for enterprise customers. Monday.com additionally gives in depth options for the value, with the choice of scaling with further purpose-built options. 

Nonetheless undecided which venture administration answer to decide on? We’ve a complete submit evaluating one of the best venture administration software program available on the market. You’ll additionally find out how every software program scores on important standards reminiscent of pricing, onboarding, ease of use, activity administration, collaboration, workflow, and visibility.