ONLYOFFICE Evaluation – The Good and Dangerous for 2024

Engaged on the cloud has many benefits, however chances are you’ll choose having all of your software program housed below your individual servers. That means, you will have whole management over your information and paperwork. And it retains the extremely delicate firm and buyer data away from malicious threats.

ONLYOFFICE is an all-in-one digital workspace of workplace and productiveness instruments to assist your staff work extra effectively. In contrast to different workplace suite instruments, ONLYOFFICE gives an on-premise system to maneuver all initiatives off the cloud. It additionally offers you the power to combine with different widespread instruments.

On this evaluation, we’ll discuss the place ONLYOFFICE shines, the place they could fall wanting expectations, and the varied plans accessible so you can also make the appropriate alternative for what you are promoting.

ONLYOFFICE: The Good and the Dangerous

Total, ONLYOFFICE excels at offering third-party integrations to their workplace suite merchandise in an effort to simply migrate information from one other platform to your workspace. With a variety of options designed to simplify workflow and challenge collaboration, it’s a wonderful all-in-one platform to supercharge your staff’s productiveness.

However like several workplace suite software program, ONLYOFFICE does have its drawbacks. We’ll present our trustworthy opinion of the product so that you get a balanced perspective of what it’s like to really use it.

What ONLYOFFICE Is Good At

Doc Collaboration: ONLYOFFICE Docs is a spot the place groups can collaborate on textual content paperwork, spreadsheets, displays, kinds, PDFs, and different recordsdata.

Inside every doc, you’ll be able to remark and edit virtually any component of the web page. You possibly can depart and kind feedback, assign them a activity based mostly on the remark, and even focus on the method within the built-in chat operate.

Utilizing the Monitor Adjustments mode, you’re in a position to see every staff member’s contributions and the earlier doc variations.

The place ONLYOFFICE excels above different workplace suites is the collaboration rooms. You possibly can create rooms the place you’ll be able to share paperwork for enhancing and evaluation with different individuals.

You’re in a position to create three sorts of collaboration rooms:

• Public rooms: You possibly can invite individuals with exterior hyperlinks, and anybody with the hyperlink has entry.
• Customized rooms: Apply your individual settings and select the particular members and their roles.
• Non-public room: These are protected workspaces the place every image is encrypted in an effort to nonetheless share vital paperwork with out revealing extremely delicate data.

ONLYOFFICE collaboration rooms unify every thing in a single place. You possibly can manage paperwork, duties, discussions, and calendars in a centralized house. Most workplace suite merchandise could use folders to share entry however don’t unify the opposite parts, inflicting loads of activity switching within the course of.

ONLYOFFICE Plugins: While you’re engaged on paperwork, there’s likelihood you’re utilizing a number of instruments without delay.

That’s the place the genius of ONLYOFFICE is available in. They provide plugins you’ll be able to obtain that seamlessly join with ONLYOFFICE Docs.

A few of their prime apps embody:

• ChatGPT
• Google Translate
• Speech Enter
• Zoom
• Zotero

Let’s say you wish to velocity up your writing course of with AI. With the ChatGPT integration, you get built-in chat-based AI software program immediately on the doc editor itself. Merely enter your command such as you usually would in ChatGPT, and it’ll output the reply to your doc.

In the event you right-click, there are computerized instructions you’ll be able to draw from, comparable to textual content evaluation, phrase evaluation, translation, and even the power to generate photos from textual content.

The textual content evaluation offers you a abstract of a textual content, whereas the phrase evaluation gives the definition.

With any plugin, all you might want to do is set up the plugin and paste the API key to ONLYOFFICE.

The plugin market lets you implement nearly any use case you’ll be able to consider. Listed here are a couple of simply to present you an thought:

• Use Telegram to seamlessly combine a greater chat operate between editors when collaborating.
• Leverage the Thesaurus so you’ll be able to simply discover synonyms and antonyms.
• Set up WordPress to publish weblog posts from ONLYOFFICE immediately in your web site.
• Get the Picture Editor to edit photographs with out leaving the doc editor.

Constructed-In Workplace Productiveness Software program Suite: ONLYOFFICE has actually created its personal ecosystem of merchandise to assist improve your staff’s work expertise.

The core instruments which are supplied are:

• Paperwork
• Mails
• CRM
• Initiatives
• Calendar

Paperwork is the Docspace that lets you work on paperwork and collaborate with staff members. Past that, Mails is a separate app that lets you ship and obtain emails such as you would with another electronic mail service.

You possibly can simply manage emails with folders, classes, and tags that can assist you discover the correspondence you’re searching for. Moreover, the CRM app robotically integrates with the Mail software, which means your electronic mail threads are saved into the CRM contact profiles, and also you add templates to the message like an bill template.

CRM is one other app contained in the ONLYOFFICE workspace that lets you handle your leads and buyer base. You’re in a position to create contact profiles, create duties, assign alternatives, and in the end observe all gross sales rolling in.

In the event you join Twilio to ONLYOFFICE, you can also make calls on-line, permitting you to trace the decision historical past of every prospect.

We additionally discovered that the challenge administration software is an ideal complement to DocSpace. There’s a challenge hierarchy of milestones, duties, and subtasks, permitting you to prioritize day by day actions for optimum productiveness.

In the event you’re managing a small staff, you’ll be able to observe hours and even assign estimated challenge work hours to every activity utilizing the Gantt Charts. Contemplating most challenge administration software program instruments supply Gantt Charts as a premium characteristic, it’s a pleasant bonus and an surprising shock coming from an workplace suite product.

They usually have a built-in Calendar app, so you’ll be able to simply create and share occasions with others. It synchronizes with all the Workspace, which means you’ll get reminders in your emails and see upcoming occasions within the CRM for assigned contacts as nicely.

Fillable Varieties: Most workplace suites require a separate app to edit kinds and PDFs. With ONLYOFFICE, you’ll be able to simply add contracts or any kind of type and provides entry to another person to have them edit the shape.

Let’s say you will have contracts for all new hires to finish or want prospects to fill out the acquisition order type. ONLYOFFICE allows you to flip your textual content paperwork into fillable kinds.

You possibly can create the shape from scratch after which add the fields you want, comparable to textual content areas, drop-down lists, radio buttons, checkboxes, and many others.

When you’re completed, you’re in a position to share it digitally with the recipient to finish and ship it again to you.

What’s even higher is that you could authenticate digital signatures and encrypt all delicate data to guard it from stepping into the unsuitable palms.

Self-Hosted Platform: Self-hosted options attraction to loads of totally different firms. Think about industries with strict information safety and privateness necessities like finance, healthcare, and authorized. Additionally, enterprise firms with a lot of customers choose on-premise software program to cut back the price with consumer licenses or storage in a cloud-based answer.

Regardless of the case, ONLYOFFICE is without doubt one of the few workplace productiveness suites that really supply an on-premise answer. That implies that all the ecosystem of apps is put in onto the non-public server somewhat than on the cloud.

By internet hosting ONLYOFFICE on the cloud, you get to get pleasure from a couple of benefits:

• Enhanced safety and privateness: You could have the power to implement your individual encryption measures when internet hosting ONLYOFFICE on non-public servers.
• Full management: You could have full autonomy over your information and all of the initiatives inside. It’s not saved on the cloud, and also you personal every thing.
• Customization: You possibly can tailor the workspace to suit your distinctive workflows and combine any software throughout the infrastructure to fulfill your wants. ONLYOFFICE even allows you to change logos, apply colours, and add your individual branding.
• Reliability: A cloud system relies on the servers of the internet hosting supplier. However in case you run every thing in your servers, you’ll be able to implement backup mechanisms and cargo balancing to reduce downtimes, which is essential for big companies that rely closely on their workplace suite for day by day operations.
• Price-Effectiveness: Self-hosting is more cost effective in the long term. Certain, there are setup prices, however you gained’t have to fret about subscription and licensing charges, storage prices, or the price of including every extra consumer.
• Scalability: You possibly can choose what number of simultaneous connections (the variety of doc tabs that may be edited without delay) to maintain up with the tempo that your staff is increasing.
• Higher E-mail Deliverability: ONLYOFFICE on-premise lets you management the SMTP settings manually to make sure you optimize electronic mail deliverability, such because the encryption technique or the variety of electronic mail retries.

Sturdy Safety: ONLYOFFICE has top-of-the-line information safety options amongst workplace suite merchandise.

Moreover self-hosting, they provide a variety of safety instruments to maintain your paperwork and information protected.

As an example, you’ll be able to get pleasure from end-to-end encryption by means of non-public rooms. This can be a house to edit, share, and retailer paperwork in an encrypted type.

Information on this room can’t depart the listing and may’t be copied, decrypted, or re-distributed, guaranteeing company-sensitive data by no means will get out to the general public.

You possibly can even add password protections to paperwork to make sure no licensed individual can entry your recordsdata with out getting a password from you.

When utilizing ONLYOFFICE to your group, you’ll be able to add two-factor authentication so that everybody has to enter a code through textual content message to log in. This prevents potential hackers who could have gotten a maintain of somebody’s password and located their means into the corporate portals.

There are even extra settings you’ll be able to toggle with, comparable to including an IP restriction, imposing password creation standards, and even enabling an audit path that tracks all actions carried out by customers.

Better of all, ONLYOFFICE affords computerized backup to your total WorkSpace in order that even when recordsdata change into corrupt or misplaced, you’ll be able to all the time restore every thing in case of emergencies.

ONLYOFFICE’s Potential Drawbacks

Comparatively Dear: In the event you’re a small enterprise that solely wants entry to enhancing paperwork, chances are you’ll not wish to pay for a premium software like ONLYOFFICE.

Whereas the worth isn’t outrageous, the Enterprise Cloud worth prices $15 per admin per 30 days for 100GB of house.

That being mentioned, in case you opted for a unique workplace suite software, you wouldn’t get entry to a few of the distinctive integrations and built-in plugins that ONLYOFFICE affords.

Workspace apps could lack superior options: As with most all-in-one software program instruments, you’ll be able to anticipate a couple of superior options to be lacking, which is the case with ONLYOFFICE.

As an example, the CRM app lets you create contacts, sync duties and alternatives, and even make calls with Twilio.

Nonetheless, they don’t supply a visible dashboard or pipeline that permits gross sales managers and staff members to simply establish bottlenecks that might be inhibiting development. When you can export information to create visible bar graphs for gross sales reporting, it’s rather more clunky than what you’d discover from fashionable CRM instruments.

One other instance is the challenge administration system inside ONLYOFFICE, which doesn’t supply a Kanban-style board view. All the things should be considered inside a desk, making it tougher to learn.

Lacking Some Fashionable Third-Social gathering Integrations: Whereas ONLYOFFICE affords third-party integrations, which is one thing most workplace suite merchandise don’t supply, it does really feel like they’re lacking a couple of widespread integrations.

For instance, a few of the top-name challenge administration and CRMs in the marketplace aren’t accessible as connectors.

ONLYOFFICE Plans and Pricing

ONLYOFFICE is free to get began for anybody so long as you create an account. That mentioned, there are numerous pricing plans which are damaged down into three classes:

• DocSpace
• Docs Enterprise
• Workspace

Every affords its personal distinctive options and pricing plans. Let’s dig into what these merchandise are and who ought to use them.

ONLYOFFICE DocSpace

DocSpace is a collaboration software the place customers can create rooms for staff members to work collectively on initiatives.

The proprietor can invite customers and assign them a task. People with enhancing entry can view, edit, remark, and fill out kinds.

DocSpace is obtainable in three pricing plans:

• Startup Cloud: Free
• Enterprise Cloud: $15 per admin per 30 days
• Enterprise On-Premises: $6550 per server with lifetime entry

The Startup Cloud plan is designed for small groups and gives entry to 2 GB per house and as much as 12 collaborative rooms. In different phrases, you’ll be able to collaborate on as much as 12 initiatives at a time. You additionally get entry to edit all content material sorts, together with textual content paperwork, spreadsheets, displays, fillable kinds, PDF recordsdata, e-books, and media recordsdata.

Small to medium companies could contemplate the Enterprise Cloud plan as a result of it gives 100 GB per admin. If you wish to combine challenge administration instruments or different software program into your DocSpace for higher effectivity and workflow, this plan is for you. You’ll get entry to third-party integrations, customized branding, and limitless collaboration rooms. On prime of that, you’ll obtain computerized backup and restore, together with electronic mail assist.

For Enterprise companies with giant groups and an enormous library of recordsdata, you’ll wish to get the Enterprise On-premises plan. They supply limitless storage and customers.

ONLYOFFICE Docs Enterprise

ONLYOFFICE Docs Enterprise is a platform that permits you to simply collaborate and edit paperwork on the go on any machine, together with your pill or smartphone.

You possibly can run ONLYOFFICE Docs domestically or on a non-public AWS cloud, which suggests all of your paperwork are safe from potential community hacks. That is particularly useful for firms that retailer loads of extremely delicate data.

The Docs Enterprise on cloud prices $8 per consumer per 30 days, whereas the on-premises model prices $1,500 per 30 days. That mentioned, the prices differ relying on the:

• Variety of connections (variety of paperwork that may be opened for enhancing concurrently throughout your organization)
• License period
• Assist and updates
• Assist degree
• Assist for catastrophe restoration and multi-server deployment
• Coaching programs

ONLYOFFICE Workspace

ONLYOFFICE Workspace is a bundle of net apps all jumbled into one platform. You possibly can entry built-in instruments comparable to paperwork, emails, CRM, initiatives, and a calendar.

On prime of that, there are all sorts of integrations to streamline and enhance your workflow.

If you would like the on-premises model of Workspace, there are three plans to select from:

• Enterprise: $2200 per one server
• Enterprise Plus: $3300 per one server
• Enterprise Premium: $4450 per one server

All plans present a lifetime license, and you may get a free 30-day trial to check out all of its options.

The principle distinction between the plans is the assist degree that you just get, with greater plans offering sooner responses. With the Premium plan, you get a monitoring system to trace varied features, comparable to system useful resource utilization and server efficiency. The clustering characteristic teams a number of servers right into a cluster to enhance efficiency. It helps to distribute the workload throughout a number of servers, enhancing effectivity and reliability.

Closing Ideas

ONLYOFFICE is sort of the excellent workplace suite that brings one thing distinctive to the desk that you just gained’t discover from different workspace merchandise. With its vast integrations, plugins, and bundle of workspace apps, you’ll be able to collaborate on initiatives higher and increase staff productiveness.

Whereas there are a couple of drawbacks, the professionals definitely outweigh the cons. In the event you’re searching for an all-in-one workspace or a self-hosted answer for enhanced privateness, ONLYOFFICE is a good alternative.