actiTIME Evaluate – The Good and Dangerous for 2023

With companies and groups changing into extra distant and dispersed by the day, conserving observe of issues like billable and non-billable hours, worker go away, and the period of time it takes to finish group initiatives can really feel unattainable. It’s simply laborious to do your individual job whereas additionally staying within the know relating to who’s engaged on what, for the way lengthy, and when.

Fortuitously, actiTIME brings you the instruments you must monitor progress throughout all your staff, shoppers, initiatives, and duties—permitting you to realize belief, transparency, and accountability in your online business.

actiTIME: The Good and the Dangerous

With a barely archaic-looking dashboard, actiTIME might go away you skeptical if you first log in. However don’t let the aesthetic look idiot you—a peek behind the dusty curtain reveals a plethora of instruments that can assist you higher observe worker hours, initiatives, and duties, so nothing will get left to likelihood.

It additionally has many highly effective extensions, however you’ll have to provide them a attempt to know in the event that they be just right for you.

What actiTIME Is Good At

Time-tracking calendar and timesheets: As its title implies, correct monitoring of lively time is crucial to what actiTIME offers for companies, managers, and HR groups. Its exact time monitoring delivers a number of advantages that lower your expenses, construct belief, and allow accountability throughout a company. The corporate believes that office effectivity comes from cultivating time administration abilities.

By capturing actual hours labored by way of the net or cell app, actiTIME generates correct timesheets. This prevents billing under-estimations and ensures each hour invested will get correctly invoiced to shoppers. Tracked time aligns with payroll as nicely, so staff and shoppers get predictably paid with out guesswork.

For straightforward evaluate and verification of all timesheets, actiTIME has a easy approval workflow. With just a few clicks, accomplished timesheets could be submitted to managers for approval.. Managers can shortly approve legitimate hours and reject discrepancies to take care of oversight and construct confidence that recorded hours match precise work accomplished. This seamless course of minimizes time monitoring overhead for all staff.

The power for managers and HR groups to change seamlessly between completely different group member timesheets facilitates effectivity and transparency. For instance, everybody can see billable exercise throughout the group with actiTIME. This readability round how time will get utilized breeds accountability inside groups and drives productiveness.

Straightforward particular person monitoring: actiTIME makes time monitoring intuitive for workers by way of its Time-Observe calendar and timesheet views.

The calendar view allows visible time blocking for every process, undertaking, or exercise by way of fast click-and-drag entries. Your staff will respect that they will simply schedule time segments on their calendars and drag blocks to reschedule as wanted. Not solely does this present an environment friendly at-a-glance time mapping, nevertheless it’s additionally a enjoyable method to visualize time spent on a job nicely executed.

For handbook entry, the timesheet view permits quick log-in of hours labored on particular duties. By calculating totals mechanically—together with common and additional time hours—actiTIME simplifies time logging and removes trouble.

For day without work, staff may even point out trip, sick days, and different go away instantly within the calendar. This consolidated type of scheduling means staff don’t should juggle separate methods.

Between streamlined calendar blocking, built-in go away administration, and one-click submissions, actiTIME simplifies time monitoring in order that overburdened staff can deal with execution somewhat than administrative housekeeping duties.

Time-tracking browser extensions: actiTIME affords two Chrome extensions with the potential to be glorious for enhancing the time-tracking course of.

First, the one-click timer offers a handy stopwatch for monitoring time spent on duties. Relying on consumer preferences, some could discover the extension to be an excellent integration, whereas others might imagine a separate extension is suboptimal in comparison with baking it into the primary app. All of it relies upon if the cross-platform syncing is clean—which we’ll get again to a bit later.

Second, the Time Administration Assistant can auto-track time spent throughout 24 default instruments and browsers, plus customized added apps. For instance, it might handle to log time spent in Notion, YouTube, and Gmail, together with many different productive or unproductive websites. This automated monitoring of exercise is helpful, though the mixing again into actiTIME timesheets can be a query mark that you just’ll have to check out in your particular person machine.

In concept, having a fast timer and a passive monitoring software can drastically enhance the usability of actiTIME. These extensions showcase the potential to reinforce time monitoring with secondary utilization metrics, however they only have to work flawlessly to be efficient. For now, the implementations could really feel a bit bolted on somewhat than totally built-in, so that you’ll should be the decide there.

Process dashboard: actiTIME’s process dashboard offers strong undertaking administration capabilities that improve oversight and accountability. The intuitive sidebar construction enables you to simply categorize all initiatives into folders, and the stream from clients to duties retains issues logically organized.

Particularly, the Kanban undertaking pipeline view is a standout function due to the way it enables you to drag-and-drop duties by way of completely different phases—from statuses like new, planning, and in progress to in evaluate, executed, and received’t do.

The dashboard additionally has helpful filters that permit you to filter by standing, plus customized fields like precedence, finances codes, and extra. When including new duties, you may set estimates, deadlines, and billable statuses proper upfront.

For managers, the dashboard fosters a complete view throughout the whole portfolio pipeline along with particular person duties. This makes it straightforward to determine and readily handle any stalled initiatives.

Equally, staff may make the most of the dashboard’s readability, simply logging time and including feedback as they please.

With undertaking hierarchy, pipeline visibility, and built-in time monitoring, actiTIME’s process dashboard offers companies the readability to fulfill deadlines, optimize workflows, and preserve clients happy.

Person dashboard: With an interface that gives an summary of all customers together with their related permissions and roles, actiTIME’s consumer dashboard centralizes the administration of your whole group. Settings for managing time monitoring and permissions for different accounts are simply configurable per consumer.

Including new group members is so simple as making a consumer profile, setting permissions, and sending an invitation e mail.

As soon as a consumer is added, you may readily assign duties for them to finish. These will synchronize with their private workflows, to allow them to effectively observe up to date initiatives and duties, in addition to time in opposition to assigned work.

The power to edit consumer particulars, modify permissions, delete accounts, and evaluate utilization analytics allows full administrative oversight. Bulk importing by way of CSV can be supported for bigger groups.

Knowledge and reporting: actiTIME offers strong knowledge and reporting capabilities that create complete visibility into time utilization, budgets, and productiveness. The dashboard has helpful widgets that show real-time snapshots of metrics like hours labored, approvals, go away taken, and extra.

We appreciated the visible charts that illustrate allocation tendencies throughout initiatives, groups, and different parameters in clear codecs like bars and pie graphs. You’ll be able to generate charts for all types of variables, together with working time, accrued PTO, and extra.

For additional insights, in-depth time and monetary experiences supply further evaluation with versatile filters to hone in on particular parameters, and it’s also possible to create experiences with customized fields. When you’re executed, exports could be made in one-click to share findings.

To grasp productiveness, utilization, revenues, and prices at each a macro and micro degree, actiTIME has an in depth analytics toolbox. If used nicely, you need to use it to pinpoint inefficiencies whereas affirming your most worthwhile actions.

With real-time monitoring, visible summaries, structured experiences, and customization, actiTIME offers complete and actionable knowledge for bettering your online business workflows. .

Personalised configurations: actiTIME simplifies customizing and automating workflows by way of versatile settings and built-in automation capabilities. Toggling options on or off is simple and intuitive—a single click on can modify the interface and accessibility settings to match consumer wants and preferences. This allows you to create a perfect workflow inside the platform.

For streamlining financials, you may permit automations to assign billing charges to particular initiatives and duties. actiTIME will mechanically calculate complete consumer invoices and finances consumption.

HR groups can configure guidelines for go away time accrual, PTO charges, additional time pay, and extra. The system will apply these insurance policies and deal with payroll calculations mechanically.

To attach with different important enterprise methods, actiTIME permits for sure integrations and API connections to allow synchronization with distinctive environments. This helps workflows stay fixed throughout varied instruments.

Between personalised configurations, automations, and integrations, actiTIME removes friction from managing distributed groups and sophisticated consumer initiatives. Managing workflows transforms from being a chore to changing into an optimized course of.

Free trial comes with populated knowledge: This one could come down to private preferences, however many customers will respect how actiTIME makes its free trial extra beginner-friendly by pre-populating it with demo knowledge somewhat than leaving it as an empty dashboard.

On the finish of the day, that is simply pattern knowledge that showcases how the software program appears when totally populated, however having reasonable content material could make it simpler to know the ins and outs of the interface. You’ll be able to nonetheless click on round and modify sections just like the calendar and timesheets whereas greedy the workflows.

Whereas the pre-built construction helps new customers visualize how actiTIME appears when actively managing actual group initiatives and time monitoring, you may all the time click on a button to purge all the information for a clear begin at any level.

Although a refined element, we appreciated actiTIME’s preconfigured trial as a result of the dummy initiatives give a hands-on studying strategy. It makes the workflows really feel extra tangible somewhat than conceptual, so you may think about how the platform would carry out for your online business.

actiTIME’s Potential Drawbacks

Performance gaps: actiTIME’s time-tracking capabilities fell brief in just a few key areas throughout our analysis.

Particularly, we first discovered it a bit too restrictive that the calendar and timesheet views are restricted to weekly time frames solely. There’s no choice to zoom right into a every day view or to zoom out and see months at a look. This fastened perspective can hinder planning and really feel irritating.

It’s additionally not potential to dam out occasions for full initiatives or clients, that means you may solely log occasions on the particular person process degree. Having to itemize each single exercise can appear pointless for sure companies.

One comprehensible however nonetheless unlucky side in regards to the calendar is that it doesn’t permit you to schedule something past the present day. Meaning you can solely log time for a single day…on a calendar.

Moreover, you can’t even use the primary calendar view to map out your week nor time-planned-per-project within the calendar. Not having the ability to map out plans for the upcoming week or longer makes proactive time administration troublesome.

Lastly, all time entry increments are additionally rounded to the closest quarter-hour, which isn’t going to be sufficient for a lot of customers. For a devoted time-tracking software, the power to seize exact begin and finish occasions to the precise minute is preferable, particularly when small rounding errors can distort knowledge.

General these limitations cut back the context and accuracy that make time monitoring actually significant and actionable. Many customers can be left wanting extra.

Chrome extensions aren’t flawless: The aforementioned one-click fast timer extension offers useful stopwatch performance, however being disconnected from the primary platform can put an excessive amount of duty on the consumer to comply with up with the additional steps to make sure all the pieces is tracked. One false transfer or forgetting to cease the timer may cause you to log large hours with no native approach of understanding how lengthy these durations actually had been.

Extra importantly, nonetheless, syncing the measured durations again into actiTIME wasn’t completely dependable in our testing, so it leaves query marks the way it will work for different customers.

Equally, the time administration assistant extension goals to passively observe time spent throughout completely different websites and purposes, however in our testing we encountered grossly inaccurate totals—for instance, a 3-minute YouTube video registered as 57 minutes of exercise. This implies that the extension can have bother logging time when browsers have a number of tabs or home windows open, and that may be problematic for a lot of customers.

The time administration assistant extension additionally solely labored for monitoring time spent on net browsers, so any desktop work wouldn’t be tracked. Once more, the handoff of this questionable knowledge into actiTIME can really feel extra disconnected than unified.

The pondering behind these supplementary monitoring instruments is stable, however their implementations can create a fragmented, unreliable consumer expertise.

UI isn’t the perfect: actiTIME’s consumer interface felt outdated and clunky throughout testing. The general design aesthetic comes throughout as fundamental and visually unimpressive. The UI lacks the polish and responsiveness that customers count on in fashionable software program.

Many customers have reported that navigation and workflows are sometimes cumbersome somewhat than intuitive, and sure duties make the platform really feel extra limiting than empowering.

As an illustration, simply logging into the dashboard will go away a primary impression of being outdated. Equally, many shoppers have highlighted the counterintuitive interfaces and obstructed usability.

Whereas visible design shortcomings don’t inherently undermine performance, they will discourage worker adoption. In fact, prioritizing capabilities over aesthetics is comprehensible for sure instruments, however in actiTIME’s case, the UI feels outdated relative to each modern expectations and the platform’s personal potential.

actiTIME Plans and Pricing

actiTIME affords two completely different internet hosting plans: actiTIME On-line and actiTIME Self-Hosted. Whereas each plans supply the very same function set, actiTIME Self-Hosted enables you to host the software program on servers of your selection.

The self-hosted possibility has another advantages as nicely. Specifically, you could have absolute management over your knowledge and it’s a one-time cost. However, when you go for the self-hosted plan, it doesn’t include a free trial—though, you continue to have entry to actiTIME’s 30-day free on-line trial to get a stable really feel for the software program.

For a helpful however restricted introduction to the platform, actiTIME affords a free possibility that helps as much as three customers. This free possibility has limitations on options like additional time, approvals, APIs, and integrations.

actiTIME On-line

For full capabilities, paid actiTIME On-line plans can be found with clear per consumer pricing that will get bulk reductions at greater scales.

For smaller groups of 1 to 40 individuals, it prices $6 per consumer per 30 days when billed yearly, or $7 when paying month-to-month. This plan fits smaller companies able to unlock the entire function set, since the entire paid plans include full-feature entry.

As corporations scale to 41-200 customers, the worth drops to $5 or $6 per particular person per 30 days when billed yearly or month-to-month, respectively. This discounted charge rewards bigger deployments with further worth.

Lastly, heavy customers above 200 staff pay a flat $1,250 per 30 days for limitless customers when paying yearly, or $1500 per 30 days when paying month-to-month. Massive firms can use this plan to equip their whole group whereas controlling prices.

Quite than obscuring charges, actiTIME’s clear pricing enables you to align to the optimum tier to suit your group measurement, wants, and finances. Its precedence is to make sure corporations of all sizes can obtain the exact worth and performance that their distinctive conditions demand.

actiTIME Self-Hosted

For smaller groups of 1 to 200 individuals, actiTIME’s Self-Hosted plan prices a one-time cost of $120 per consumer added. As your headcount grows, every further worker requires the complete per-user charge. This mannequin matches small to medium-sized companies.

As soon as corporations surpass 200 customers, a single one-time cost of $25,000 covers limitless customers from that time ahead. This flat enterprise pricing is designed for big organizations with a whole lot and even hundreds of staff.

For corporations that wish to self-host for knowledge sovereignty, privateness, and customization causes, actiTIME’s Self-Hosted pricing plans make the capabilities accessible. Companies can get strong time monitoring tailor-made to their necessities with out overpaying.

Last Ideas

actiTIME is a stable choice to cowl your time-tracking wants, particularly for distributed groups and project-based companies that work with varied shoppers.

By using its interactive calendar, undertaking administration instruments, and workflow automations, you may keep on high of all of your productiveness and oversight wants. And regardless of how the UI might most likely profit from modernization, it is going to nonetheless get the job executed for every kind of companies.

For small to medium-sized groups that worth clean timesheet administration with a simple onboarding for all sides concerned, actiTIME is an adoption-friendly answer in a position to develop with evolving wants.