Advertising Automation Instruments (That Save You Time)

Advertising automation instruments enhance the effectivity of your enterprise by automating boring, repetitive duties, that means you possibly can concentrate on extra essential issues.

Listed below are my (and the Ahrefs crew’s) high instruments that allow you to work smarter—not more durable.

1. website positioning advertising and marketing automation instruments

Many SEOs dream of automating their enterprise, however how a lot of website positioning are you able to really automate? 

Let’s take a look.

Ahrefs’ Website Audit 

Ahrefs' Site Audit homepage

Ahrefs’ Website Audit saves you time by working scheduled crawls of your web site on a day by day, weekly, or month-to-month foundation.

  • To schedule a crawl, merely click on on + New venture.
New project, via Ahrefs' Site Audit
  • Whereas your web site is being crawled, click on on the cog within the right-hand nook, then click on on Edit settings.
  • It is best to then see the beneath display the place you possibly can schedule your crawls.
Site Audit scheduling settings

Ahrefs Alerts

Ahrefs Alerts can help you observe how your model is talked about on-line in addition to monitoring your web site’s backlinks. Manually monitoring alerts isn’t an environment friendly use of anybody’s time. So it’s best to set this up.

Right here’s the way you do it:

  • Click on on Extra within the high navigation
  • Click on on Alerts within the drop-down menu
  • Choose the place you need to ship alerts for Backlinks, New key phrases, or Mentions
  • Click on on + New alert
Alert settings, via Ahrefs Alerts

Right here’s an instance of me organising an automatic alert to trace backlinks for

Backlinks alerts, via Ahrefs Alerts

If you wish to go additional and observe particular modifications to an internet site, you should utilize a software like Visualping to do this.

Visualping homepage

My colleague, Michal Pecánek, makes use of Visualping. Right here’s what he likes about it:

Visualping retains observe of modifications on any webpage. You plug in a competitor’s URL, arrange alerts, and also you’ll be up to date on any web site modifications.

My favourite performance: Getting impressed by UX and CRO tweaks on opponents’ web sites.

I’ve made a whole lot of choices primarily based on web site monitoring. Usually, the commonest use case for any marketer is getting impressed by how your opponents attempt to squeeze extra out of each customer to their web site.

Michal Pecánek


Use this software to watch any modifications to your robots.txt or sitemap.xml information. In case you work on a big website the place a number of stakeholders can edit these information, then this may be helpful for monitoring modifications.

Automate website positioning experiences

website positioning reporting is usually a ache, but it surely doesn’t should be that approach. Ahrefs’ Google Looker Studio integration helps automate your website positioning experiences.

With it, you possibly can schedule PDF experiences on the next:

  • Your web site’s website efficiency.
  • Your competitor’s website efficiency. 
  • Your key phrase rankings.
  • Your web site’s technical efficiency.

In case you arrange these experiences, you possibly can automate key phrase rank monitoring, website auditing, competitor monitoring, and monitoring of your web site’s efficiency.

These experiences often take a few hours to place collectively if executed manually. 

If every report takes about 4 hours to place collectively from scratch, it may prevent ~16 hours monthly by automating it. 

You possibly can schedule these experiences as “weekly” or “day by day” with a single click on. 

If we take the instance of the day by day report, you’ll save ~480 hours of labor in 30 days.

Automate website positioning crew and job administration

On the subject of crew and job administration, every website positioning crew has its personal approach.

Right here’re some choices that may allow you to automate many facets of job administration:

  • Monday – Automate workflows.
  • Wrike – Automate duties and initiatives.
  • ClickUp – Automate your constant processes.

Though these instruments have a sure diploma of automation straight out of the field, there are extra agency-focused instruments. 

An instance of that is homepage

This software is a one-stop-shop for organizing your company’s actions and automating issues that might be executed via a number of instruments in any other case.

Throughout the platform, you can: 

  • Observe your crew members’ time.
  • Observe their duties. 
  • Observe the profitability of your company.
  • Observe your crew’s utilization price.
  • Add crew documentation. 

Though the above will be achieved with a number of platforms and spreadsheets, having the whole lot in a single place is refreshing.

Automate assembly scheduling

Calendly homepage

For SEOs who work with many consumers, a whole lot of time can be spent scheduling distant conferences with them. This is usually a ache level when you’ve got a whole lot of conferences all through the week—and the time shortly provides up.

Calendly is a scheduling platform that makes it simpler to e-book conferences for the organizer and the invitee. 

You possibly can embed the scheduling widget in your web site or embrace it inside your signature. 

It additionally has integrations with Stripe and PayPal, that means you possibly can routinely cost in your session time—one other time-saver. 

2. Social media advertising and marketing automation instruments

It’s no secret that there are tens of millions of lively customers on social networks. 

However reaching the proper viewers on social media can nonetheless be a problem. Advertising automation instruments may help you attain them.

One explicit “time hog” in social media is posting. Fortunately, there are a selection of instruments that may assist automate this course of and pace issues up.

I caught up with Rebecca Liew, who heads social media right here at Ahrefs, to see what her favourite social media automation instruments are.

Right here’s what she needed to say:

I’d personally suggest Typefully and Hypefury. …Typefully’s good for customizing easy photographs, organising auto-RTs, creating and scheduling threads.

Hypefury has content material prompts, which I like. Additionally the auto-RT perform and skill to create polls (which Typefully doesn’t have).

Rebecca Liew

These are the instruments Rebecca recommends: 


Typefully lets you schedule tweets, observe engagement, and enhance tweets utilizing AI.

Typefully homepage

One of many cool issues about Typefully is that it integrates with Zapier—permitting you to automate among the mundane duties round posting tweets on Twitter.

Listed below are a number of examples of the kind of automations you possibly can run:

Automation integrations example, via

These automations are no-code, that means you don’t want any improvement expertise to combine with different platforms.


Hypefury describes itself as your personal private assistant and helps you develop your viewers by using auto-retweets.

Hypefury homepage

One of many cool options of this software is that you would be able to convert your tweets into Instagram posts routinely.

Like this:

Hypefury tweet to Instagram, via

In case you recurrently submit on each platforms, this is usually a time-saver for your enterprise.

3. Electronic mail advertising and marketing automation instruments

With 332.2 billion emails despatched day by day, e mail remains to be an effective way to succeed in your clients. Web sites ship out common newsletters utilizing e mail advertising and marketing automation instruments to make the method simpler. 


Probably the most in style instruments on the market for automating e mail is Mailchimp.

Mailchimp homepage

Mailchimp lets you do quite a bit. With its automation options, you possibly can automate the next:

  • Welcoming new subscribers with an e mail
  • Encouraging on-line evaluations
  • Sending emails to buyers who abandon their carts
  • Celebrating your clients’ birthdays
  • Accumulating buyer suggestions
  • Emailing tagged clients 
  • Automating order affirmation emails
  • Automating post-sale promotions to drive buyer loyalty
  • Selling cross-sells
  • Break up-testing topic traces
Mailchimp customer automation journey builder, via

Upon getting run your marketing campaign, you possibly can then analyze the efficiency of the marketing campaign and perceive what number of clicks and opens your e-newsletter received.


Mailshake homepage

One other e mail advertising and marketing automation choice is Mailshake. It’s a platform that lets you automate your outreach. In case you function a lead-based enterprise, then you might discover this software notably helpful.

Key options:

  • Monitor your lead standing, e mail opens, and clicks for each e mail 
  • Perceive which a part of your sequence is changing
  • A/B check emails, follow-ups, and campaigns


Saleshandy homepage

Saleshandy helps you scale your chilly outreach. This implies that you would be able to make the most of options corresponding to creating 26 variations of your emails to work out what works greatest in your viewers.

It has various options you should utilize to enhance your lead administration:

  • LinkedIn e mail finder
  • Electronic mail tracker
  • Auto follow-up
  • Electronic mail sequences

In case you are focused on A/B testing your emails, this can be a useful gizmo in your arsenal.

Additional suggestions:

  • ConvertKit – Lets you construct automated subscriber journeys visually.
  • – Buyer engagement platform that allows you to ship newsletters to segments of consumers.

4. AI advertising and marketing automation instruments

AI advertising and marketing instruments are extremely in style proper now. However how a lot are you able to depend on them to help you in automating your advertising and marketing efforts?


ChatGPT homepage

My colleague, Si Quan Ong, just lately wrote about ChatGPT. It isn’t strictly a advertising and marketing automation software, however it could actually assist prevent a big quantity of time. 

I caught up with him to see what he needed to say about it:

You should utilize it to do virtually something: create code, rewrite your sentences, provide you with concepts, and many others. I consider it as my artistic associate. I take advantage of it to see if I’m lacking out on something in my content material. 

Nonetheless, simply because it writes in such a assured and authoritative method doesn’t imply it’s all the time appropriate. You should definitely fact-check the whole lot ChatGPT creates; it’s recognized to invent quotes, citations, and extra.

Lastly, ChatGPT can’t provide you with unique concepts. In order that’s nonetheless right down to your arduous work and creativity.

Si Quan Ong


Take a look at Sam Oh’s video to know the perfect and worst instances for ChatGPT in website positioning.

ChatGPT’s performance is wide-ranging. However until you utilize the API, it can nonetheless be a semi-automated course of. 


Grammarly homepage

Grammarly is an AI-powered writing assistant that gives useful suggestions, semi-automating the method of proofreading your content material for you.

Though you possibly can proofread content material utilizing instruments like ChatGPT, Grammarly gives a extra acquainted interface for content material writers to work together with.

AI instruments may help pace up your advertising and marketing efforts, but it surely’s price noting that, as we have now seen above, they aren’t 100% automated and nonetheless require your enter.


To maintain updated on the newest AI automation instruments, you possibly can seek for them on web sites like Product Hunt or Futurepedia, that are up to date recurrently with new instruments.

Buyer relationship administration (CRM) instruments allow you to to watch and observe communications. It’s an enormous database the place you possibly can preserve observe of your leads and their standing. 


HubSpot homepage

HubSpot is without doubt one of the hottest CRM automation instruments—notably for advertising and marketing groups. It is without doubt one of the extra conventional advertising and marketing automation instruments on the listing.

The extent of automation you get with HubSpot will depend on the plan you’re on. However you should utilize it to arrange webhooks, set off inner notifications when a contact takes motion, and guarantee follow-ups with automated job reminders.

For some companies, they might discover that they don’t want a CRM. However for those who do, a software like this may be a useful method to streamline buyer interactions. 

The integrations that HubSpot has with different instruments make it a well-liked selection for a lot of companies.


Pipedrive CRM platform homepage

Pipedrive is a CRM that sends you automated reminders and notifications that assist preserve observe of your gross sales funnel.

Listed below are among the key options of Pipedrive:

  • Visible gross sales funnel
  • Exercise reminders
  • Lead segmentation
  • Detailed reporting
  • Net varieties
  • Income forecasting

6. Promoting automation instruments

The inserting, optimizing, and monitoring of your paid search adverts can typically take time. 

Fortunately, many instruments can be found now that automate and handle virtually the entire means of organising your PPC campaigns.

These are a few of my favourite instruments for paid promoting automation.


Adbot homepage

Adbot is an adverts bidding software program package deal that locations and optimizes Google and Bing adverts for small companies.

Its most important promoting level is that it’s cheaper than utilizing an company or a freelancer.


Optmyzr homepage

Optmyzr is a software that hurries up optimization and helps you get most efficiency out of your advert campaigns. It’s primarily focused at companies and enterprise companies.


Opteo homepage

Opteo helps enhance the efficiency of your Google Advertisements campaigns by offering sensible suggestions that drive conversions.


  • Handle key phrases
  • Enhance advert artistic
  • Optimize bids
  • Exclude unhealthy site visitors
  • Detect errors
  • Handle purchasing adverts
  • Monitor efficiency and budgets
  • Discover segments
Opteo performance dashboard

7. Buyer communication automation instruments

Offering a simple approach for patrons to contact your enterprise is essential and one thing most clients have come to anticipate from an internet site.

At Ahrefs, we use two major platforms for automating buyer interactions and suggestions.


Intercom homepage

Intercom is a dwell chat platform the place clients join with our crew day by day to ask questions. Utilizing a platform like Intercom allows corporations corresponding to Ahrefs to automate elements of our buyer interactions.

Anna Ignatenko, head of Ahrefs’ buyer help crew, had this to say about Intercom.

What we in our crew like about Intercom is that it’s a complete and continuously creating system for all sorts of buyer help companies. 

Automated instruments/bots assist us in several methods as effectively: Some get all of the wanted data from a buyer to assist the help agent resolve the difficulty quicker; some route a person to get the wanted piece of data; some assist to reply buyer’s query(s) with out the human enter at all.

Anna Ignatenko


Canny roadmap, via is one other useful product suggestions platform that Ahrefs makes use of to prepare, analyze, and automate elements of the client suggestions course of. 

It’s useful for companies within the SaaS house, because it permits clients to upvote or downvote proposed modifications to a services or products. 

Remaining ideas

Small advertising and marketing duties could appear manageable initially. However in the event you do them recurrently sufficient, the time shortly provides up. 

Utilizing instruments that automate your advertising and marketing efforts helps you to concentrate on higher-priority duties, making your enterprise extra environment friendly and finally extra worthwhile.

Received extra questions? Ping me on Twitter. 🙂


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